JobID 1202 : Administrative Assistant (#1993219)
12-Months, Full time
Location: Administration Building
Date of Availability: ASAP
Date Closing: Open Until Filled
Step 1 on the Administrative Assistant Classified Salary Schedule
The Administrative Assistant reports directly to the Superintendent. Their role is to support the superintendent, Board of Education, and district administrators by performing a wide variety of highly responsible and detailed administrative tasks and secretarial assignments.
ESSENTIAL DUTIES AND RESPONSIBILITIES include:
-First point of contact for the Superintendent and the Board of Education.
-Assist Superintendent by scheduling appointments, managing calendars, answering phones, greeting visitors, coordinating travel arrangements, preparing correspondence and other duties as needed.
-Schedule, organize, and attend monthly board meetings. Prepare and post agendas, minutes and any additional materials needed for meetings.
-Maintain a wide variety of confidential files and records
-Assist directors with creating and updating board policies, regulations, and exhibits
-Assist administrative staff with state reporting, trainings, and program implementation and maintenance
-Works with and cordinates district secretary meetings and trainings
-Maintain and monitor the district website and social media pages
-Manage facility use
-Other duties as assigned
REQUIREMENTS and QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS and ABILITIES include:
-Thorough knowledge of Microsoft Office and Google Suites
-Ability to learn multiple informational computer programs that will be used on a daily basis
-Excellent communication skills, both written and verbal
-Self-motivated and able to work with minimal supervision
-Detail oriented with strong organizational skills
-Good time management skills
-Ability to multitask effectively
-Must be able to work and communicate in a professional manner with staff, board members, and the public
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED). Previous administrative assistant or similar experience is preferred. Strong office skills including typing, use of computer and other machines.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information and work positively with employees, and general public. Excellent telephone communication skills.
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to organize and prioritize work assignments.
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Moffat County School District uses the applicant tracking system from Frontline Education to manage employment applications online at www.moffatsd.org.
In compliance with Title VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972; Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Moffat County School District RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates. English speaking ability will not be a barrier to participation and admission to District programs. Complaint procedures have been established for students, parents, employees or need for special education services. The following person(s) have been identified as the compliance officer for the District. Dave Ulrich, Superintendent, Renae Dove, Executive Director of School Support and Personnel, 600 Texas Ave, Craig, CO 81625, 826-4249.
En cumplimiento del Título VI y VII del Acto de Derechos Civiles de 1964, Título IX de la Enmienda de Educación de 1972; Sección 504 del Acto de la Rehabilitación de 1973, la Discriminación de Edad en Acto del Empleo de 1967, el Acto de los Americanos con Discapacidades, el Acto de no Discriminación de Información Genética de 2008 y la ley de Colorado, Condado de Moffat Distrito Escolar RE-1 no discrimina ilegalmente en base a raza, color, sexo, religión, origen nacional, ascendencia, credo, edad, estado civil, orientación sexual, información genética, discapacidad o necesidad de servicios de educación especial en la admisión, acceso, tratamiento o empleo en programas educativos o actividades que opera. Capacidad de hablar ingles no será un obstáculo para la participación y admisión a programas del Distrito. Se han establecido procedimientos de queja para los estudiantes, padres, empleados o necesidad de servicios de educación especial. La(s) siguiente(s) persona(s) han sido identificadas como el oficial de cumplimiento para el Distrito. Renae Dove, Condado de Moffat Distrito Escolar RE-1, 600 Texas Ave, Craig Co 81625, 970-826-6270, firstname.lastname@example.org