JobID 11467 : School Office Assistant - 190 Day (#1837165)
Hampton Middle School is searching for a highly-qualified candidate who will consistently deliver 5-Star customer service to stakeholders. All applicants should be proficient in Word and Excel, and be willing to be a vested member of a team.
School Office Assistant - 190 Day
Salary: School Office Assistant Salary Scale ~ NOTE: The 2019-20 salary will be prorated for the remainder of the school year.
1. High School Diploma required.
2. One to two years of general clerical experience, or an equivalent combination of education, training
and experience that provides the required knowledge, skills and abilities required.
3. Must be able to type rapidly and accurately.
4. Ability to work well with students, parents, staff, and the community.
5. High integrity, excellent character, and good professional reputation.
School Office Assistant
The Office Assistant shall:
1.) Compose and/or type memos, letters, and reports for the signature of the supervisor.
2.) Take and transcribe dictation and/or meeting minutes.
3.) Perform receptionist duties by answering the telephone, screening callers, and greeting and announcing or routing visitors.
4.) Perform general clerical and secretarial functions, including but not limited to typing, copying, and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining the supervisor’s calendar, maintaining records and files, processing mail, ordering supplies, etc.
5.) Research, gather, and organize pertinent data as needed from files and documents in the office or other sources for supervisor’s use.
6.) Perform any bookkeeping tasks associated with the specific position, including receiving, depositing, and posting to accounts any funds receipted, and processing purchase orders and accounts payable.
7.) Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
8.) Attend and/or make arrangements for meetings or special events as requested.
9.) Assist supervisor and other staff persons with special projects as assigned.
10.) Use a computer to record and retrieve information and to prepare reports, documents and correspondence; updates and maintains database.
11.) Receive, review, prepare and/or submit various records and reports including invoices, requisitions, change orders, travel forms, budget documents, expenditure request forms, payroll records, financial reports, meeting agendas and minutes, special and routine reports, inventory reports, memos, correspondence, etc.
12.) Operate a variety of equipment such as a computer, printer, typewriter, copier, fax machine, recording equipment, binding machine, folding machine, paper shredder, audio-visual equipment, calculator, telephone, etc; make arrangements for office equipment maintenance and repair as needed.
13.) Interact and communicate with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, student aids, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.
14.) Perform other duties as assigned by supervisor.