ISAAC SCHOOL DISTRICT NO. 5
3348 West McDowell Road
Phoenix, Arizona 85009-2416
602-455-6700 Fax 602-278-1693
TITLE: Grants Specialist
CLASSIFICATION: Classified Exempt
SALARY: Grade 7EX
GENERAL STATEMENT OF RESPONSIBILITIES:
The Grants Specialist is responsible for performing difficult and highly skilled grants management duties relating to procurement, implementation, and management of non-locally funded projects/accounts, requiring a broad and in-depth knowledge of District, State and Federal policies, as well as, knowledge of personnel, payroll, purchasing and accounts payable functions and procedures. Performs budget-related professional duties, including operating complex computerized accounting systems, preparing accounting analyses and financial reports as requested by the administration, and maintaining the expenditure budget. Performs additional job related duties as assigned.
- Independently review, process and approve/disapprove purchase and payroll requisitions, travel requests, travel claims, invoices and other documents for accuracy of coding and budget capacity to avert inaccuracies and over expenditures for budget control and compliance with USFR, Federal and District rules and regulations
- Initiate budget codes. Initiate and verify journal entries before and after posting.
- Reconcile and analyze all non-local project funds to comply with state & federal laws on a monthly basis with various reports and general ledger.
- Prepare and provide quarterly, monthly and annual reports regarding program and fiscal status of all projects, ensuring accuracy and submitting reports in a timely manner.
- Assist in preparing long and short range budget projections and complex special budget and financial accounting reports for non-local projects.
- Work closely and cooperatively with District staff, Arizona Department of Education, the US Department of Education, auditors and outside funding agencies.
- Create spreadsheets, worksheets, and databases and set up specialized system budget reports for program managers, and state and federal agencies as needed.
- Maintain accounting records for budget control; make independent decisions on expenditures to be charged to all codes pursuant to appropriate guidelines and rules (e.g., the USFR); approve requisitions based on available budget balances and information from units/department. Assist unit budget administrators to resolve funding discrepancies.
- Prepare and submit claims for fund reimbursements.
- Prepare and submit grants completion reports.
- Provide support/coordination for Title I private school equitable services.
- Prepare, document and maintain 21st Century financial records.
- Provide support to After School program, including but not limited to reporting and compliance.
- Provide training and support for school personnel in established purchasing procedures.
- Performs other duties as assigned.
KNOWLEDGE AND SKILLS REQUIRED:
- Extensive knowledge of accounting principles and practices and Visions.
- Demonstrated competence in being proactive, motivated, organized and results-oriented.
- Ability to manipulate the data in the automated system to generate complex management reports.
- Ability to plan, coordinate, analyze and establish priorities.
- Ability to interpret and apply appropriate rules and regulations (USFR, EDGAR, UGG).
- Knowledge of state and federal accounting and reporting requirements.
- Skill in mathematical calculations and analytical ability.
- Skill in effective oral and written communication.
- Demonstrated interpersonal skills in working with staff throughout the district.
A Bachelor’s Degree in accounting, finance or a related field; and at least four years of experience in fund accounting, budget development and fiscal management; OR an equivalent combination of education and experience that provide the required knowledge and skills.
Federal Programs Administrator