Admissions Assistant (#1431040)

Job | Posted 6 months ago

Broad Scope of Position: Responsible for maintaining the integrity and accuracy of student’s academic records and information through various means: Infinite Campus, student files, forms and databases. Assists the Director of Admissions to develop, maintain and implement all enrollment procedures and policies with new and returning students.

Minimum Qualifications:

• Two years of educational or administrative experience. • One year of customer service required. • High proficiency with general computer functions, email, electronic calendar internet, Microsoft Teams, MS Word and Excel. • Manages and communicates in a professional manner with students, parents, staff and the general public through email, phone, correspondence, and in person. • Ability to multitask and work in a fast pace environment is essential. • Ability to work independently and be proactive in meeting the needs of the department. • Accurate, organized and efficient; able to set up and execute systems for accomplishing tasks in a timely manner. • Customer service skills that 1) result in pleasant and effective interaction with students, parents and staff members; 2) meet the needs of parents and students, 3) support and assist the Admissions department. • Knowledge of Infinite Campus and CDE Regulations is helpful but not required.

Major Duties and Responsibilities:

• Answers and returns phone calls and emails and assists visitors to the Registrar’s office. • Maintain the enrollment process to include processing all enrollments for incoming students. • Provides appropriate and accurate information to prospective students and their parents. • Facilitates appropriate communication between the Admissions department and staff, students and parents. • Schedules campus visits for prospective students. • Proficient with Infinite Campus, MS Office, Microsoft Teams and any other computer-based tools CECP and/or the Admissions Department utilizes, with the goal of being able to help and support the Director of Admissions, students and parents. • Directs student assistants and parent volunteers when appropriate, to accomplish a specific project. • Maintains all electronic and physical student files and information. • Assist with collecting Attendance Verification forms. • Helps to maintain CEC’s database (Infinite Campus). • Assists in the process of collecting and entering grades. • Sends transcripts as needed. • Collect documentation for enrollment verifications and withdrawals. • Supports the Director of Admissions in reporting data as required by the Colorado Department of Education and the Colorado Charter School Institute. • Assists staff members with questions and/or guidance related to students. • Assists students/parents/staff with various tasks to include, but not limited to making copies, filing, mail delivery, faxing, scanning, Infinite Campus and CSEC website.

Work Environment This job operates in a professional school environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Posted By

Colorado Springs Early Colleges

Compare with State

Student Teacher Ratio*

State Average: 17.36

% ELL Students*

State Average: 11.60

% IEP Students*

State Average: 11%



State Average: 415