Bookkeeper - Full Charge

Job | Posted 23 days ago
Position Areas
Non-Instructional Support


Hiring Pay Range: Range 35 $20.70 - $21.98 DOE
Schedule: Full-time, 40 hrs/week,  FTE: 1.0  Hours: 7:30 AM to 4:00 PM (flexible) Monday through Friday (30 minute unpaid lunch)
Summer Hours: Monday - Thursday 6:00 AM to 4:30 PM (30 minute unpaid lunch)
Year-round position (12 months)
Non-exempt (hourly paid) Benefits Eligible
Location: Murphy Administration Center, Tucson, AZ

Target Start Date: ASAP

This position is eligible for our full benefits package, including medical, dental, vision & Arizona State Retirement System membership with the matching employer contribution!

Definition:        Under immediate supervision of the Director of Finance, the bookkeeper performs work of moderate difficulty.
Essential Functions:      (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.  This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)
Tasks:              Create and maintain accurate bookkeeping records for auxiliary, electronic payment, revolving and food service accounts.  Reconcile Quicken ledgers to corresponding bank statements for these accounts.  Record bank deposits, write manual checks, and request set up of new accounts.  During the encumbrance period in July and August when two fiscal years are open, determine which fiscal year deposits need to be recorded into. 
Prepare an electronic upload file for funds received via the electronic payments processing account.  Upload these funds to Pima County Superintendent of Schools Office.  Process refunds for all school sites and credit student accounts in InTouch as required.  Prepare requisition forms to reimburse bank accounts for the refunds issued or reimburse bank account for the credit card fees incurred.  Receive tax credit donation checks and process them for deposit and generate receipts for taxpayers.  Prepare journal entries to transfer 20 percent of the tax credit donation to Program of the Greatest Need.  Receives matching donations and researches the original donation to ensure the matching donation is deposited in the appropriate account(s).  
Approves student activities requisitions after reviewing the student activities meeting notes and related required documentation. Reconciles ticket purchases for high school athletic events.  Records and verifies daily food service sales and reconciles and approves monthly food service invoices.  Reconciles how much of the students’ food service account balance has to be transferred to the food service fund at the Pima County Superintendent of Schools Office and district financial system. 
Deposit all cash received at district office, write checks for each deposit and distribute to the correct accounts in the district financial system.  Pursue collections of NSF checks received.  Prepare bi-weekly gift and donation memorandum for CFSD Governing Board meetings.  Review fundraising requests approved by the Governing Board to ensure funds coming in from fundraising were approved.
Post auction items to public surplus for district inventory items as needed. Obtain the necessary approvals and signatures before submitting items for auction. Establish an auction timeline and dollar amount.
Assist the Director of Finance in vendor contracts compiling the necessary documentation in accordance with CFSD’s insurance policies. Track and submit district insurance claims ensuring all funds were received as reimbursement.
Knowledge, Skills and Other Characteristics:
            Knowledge of double-entry bookkeeping
            Knowledge of Uniform System of Financial Records (USFR)
Knowledge of Arizona Revised Statutes and CFSD district policies regarding financial accounts
Knowledge of manual and automated accounting systems and spreadsheets
Knowledge of office practices, procedures and systems
Skill in accurately preparing, maintaining and proofing a variety of detailed financial records
Skill in organizing and prioritizing bookkeeping work and meeting established deadlines
Skill in performing data entry
Skill in communicating effectively, orally and in writing
Skill in working effectively with others
Skill in establishing and maintaining effective working relationships with staff and administrators
Minimum Required Qualifications:
High School diploma or GED and two (2) years of experience maintaining and balancing double entry bookkeeping records using an automated accounting system or degree in accounting or business-related field.
Special Requirements:    None
Nondiscrimination/Equal Opportunity Policy
In CFSD, we value a workforce that reflects the diversity of our students. We are committed to a policy of non-discrimination and equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex (which includes a prohibition against sexual harassment as described in District policy ACA-Sexual Harassment), sexual orientation, gender identity or expression, religion, age, national origin or ancestry, ethnicity, religion, or disability. 
Rev 3/2024


Posted By

Catalina Foothills School District

2101 E. River Rd. , Tucson, AZ 85718

At the following locations

Murphey Administration Center

2101 E River Road , Tucson, AZ 85718