Primary focus is on managing reenrollment and enrollment for the school, and on leading the school's effort to implement an online enrollment management system. The Enrollment Director is responsible for all reenrollment, enrollment, and enrollment-system management activities. This position reports to the school Principal, and is supported by existing staff, Big Shoulders Fund, and ongoing professional development opportunities. Additionally, the school community will be a source of volunteer assistance in carrying out specific tasks associated with enrollment. Specific job responsibilities include but are not limited to:

Reenrollment and Enrollment Management

Manages the reenrollment process for currently enrolled families, including timelines, communications, and collection of required documentation
Actively participates in BSF enrollment-related professional development
- Actively participates in all monthly school support meetings
- Works with the principal to track reenrollment progress against goals and follow up with families as needed
Manages the enrollment process for newly admitted students, including registration, required documentation, and data entry
- Provides timely updates regarding the status of reenrolling and newly enrolling families
Maintains accurate and up-to-date enrollment and reenrollment records

Online Enrollment Management System Implementation

Leads the school's effort to implement an online enrollment management system, serving as the primary project lead
Coordinates implementation timelines and requirements with the system vendor, school administration, and Big Shoulders Fund
Trains and supports school staff and families on use of the system
Once live, serves as the school's primary administrator for the system, managing enrollment and reenrollment records within it
Ensures data integrity within the system, including timely entry, updates, and corrections
Generates enrollment and reenrollment reports from the system upon request
Troubleshoots system issues and serves as a liaison with the vendor/support team as needed

Communication/Staff Relations

Provides enrollment and reenrollment status reports to key stakeholders
Holds regular check-in meetings with principal and assigned Big Shoulders Fund enrollment point people in addition to school support meetings
Meets with school staff to coordinate reenrollment and enrollment timelines and processes
Provides general office support as needed, including answering phones and assisting with other administrative/office tasks

Please note that this job may occasionally include hours outside of the traditional workday, including evening and weekend commitments.

Monthly School Support Meeting Updates Should Include:

Overall enrollment and reenrollment (new and returning)
Notes on any changes/trends
Data on where transferring students went and reasons for move
Progress towards reenrollment and enrollment goals/deadlines
Update on the online enrollment management system implementation, including timeline and milestones
System updates, including data quality and any issues, once live
Review of previous school support meeting highlights with BSF team

Other duties as assigned.