Monroe 2-Orleans BOCES is an educational agency serving nine school districts in the New York State counties of Monroe and Orleans: Brockport, Churchville-Chili, Gates Chili, Greece, Hilton, Holley, Kendall, Spencerport, and Wheatland-Chili.  

Vision**: Monroe 2-Orleans BOCES is the educational partner of choice. We strive for continuous improvement in serving ** the diverse needs of our community, helping all students achieve their full potential.

 BOCES 2 Core Values**: Collaboration, Expertise, Innovation, Integrity, Quality, Respect, and Responsiveness.**

PAY RANGE:  $25.00 - $29.00/Hour, Based on Experience

CIVIL SERVICE TITLE(S):  Management Assistant (Competitive)

JOB DESCRIPTION: The Management Assistant provides accounting, fiscal, and general office support to the Assistant Business Official to foster timely, accurate, and collaborative financial, statistical, and budget activities for the department.

TYPICAL DUTIES: 

GENERAL OFFICE SUPPORT DUTIES:

1. Provide general office support to the Assistant Business Official and to the department such as: 

1. Answering phones
2. Scheduling meetings
3. Handling/organizing paperwork and mail
4. Photocopying/faxing/scanning
5. Generating letters/labels
6. Customer service

2. Manage contracts, affiliation agreements.

FINANCE-RELATED DUTIES:

1. Plan, organize, facilitate, assist, and track paperwork/processes related to financial activities, including determination of budget codes on various forms, requests, and other source documentation submitted to the department.  This may include (but is not limited to) the following: 

1. Invoices
2. Check Requests
3. Consultant Forms
4. Extra Compensation Forms
5. Timesheets
6. Purchase Orders
7. Conference Requests
8. Company Mileage system
9. Licensure/Certification Reimbursements
10. Service Request Forms
11. Cross Contracts/89F Forms, etc.

2. Compile, track, verify, and enter financial data with other financial records and accounting balances.

3. Compile, prepare, and distribute financial, statistical, and expense and revenue reports, and other information as appropriate.

4. Analyze and interpret financial operations data, make comparative analyses, study proposed changes in methods and materials, monitor, identify trends, and make suggestions/recommendations to the Assistant Business Official. 

5. Compile, reconcile and adjust the monthly billing materials for the Business Office.

6. Coordinate IDEA flow through funding contracts, reports, and billing. 

7. Manage and reconcile service requests and Excel workbooks. 

8. Process and manage purchase orders for the procurement of services and back-up for procurement of goods. 

9. Process internal and external invoices for payment. 

10. Manage and audit paperwork for Conference Requests, assist staff with encumbering costs related to attending conferences and training, manage staff budget accounts in the mileage system for travel reimbursement.

11. Perform other such duties as may be assigned by Administration.

QUALIFICATIONS:

Experience: 

Office and accounting with advanced computer skills including database, spreadsheet, and word processing required. 

Collaboration with diverse stakeholders, provision of exemplary customer service, ability to multitask, and demonstration of strong organization. 

Working in a fast-paced environment with changing processes and procedures and accomplishing duties through on-the-job-training.

Management Assistant (Minimum Qualifications):

Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree; OR,

Graduation from a regionally accredited or New York State registered college or university with an

Associate's degree, plus two (2) years of full-time or its part-time equivalent experience in professional

personnel activities including interviewing, recruitment, selection, labor or employee relations, position

classification, or staff development and training; OR,

Four (4) years full time or its part time equivalent experience in a clerical or secretarial position in a

personnel department involving either independent responsibility for the performance of duties in support

of a staff engaged in activities described in (B) or for the supervision of a clerical unit which supports the

activities described in (B).

APPLICATION (Apply Online): Monroe 2-Orleans BOCES - Frontline Recruitment

Monroe 2-Orleans Boces is a regional education service agency located in Monroe County with 1 school, 101 teachers and 325 students.