ASSISTANT CONTROLLER

Location:	Tucson or Phoenix
Employee Status:	Permanent
Hours Per Week:	40
Work Calendar:	12-Month
Pay Rate:	$65,000-$75,000

CLASSIFICATION SPECIFICATION

CLASS SUMMARY:
The purpose of this position is to assist the Executive Director of Business Services with the day-to-day functions of budgeting, general and grants accounting, Medicaid billing, school activity accounting, student service billings, and accounts payable. The position will work with minimum supervision and schedules workload, completes assigned projects on time, within scope, works accurately and efficiently with attention to detail and makes routine employment decisions by setting goals, monitoring performance, and taking appropriate follow-up actions. The position will also be responsible for some or all of the listed duties and/or additional duties that occur from time to time.

The position receives supervision and work assignments from the Executive Director of Business Services and exercises direct supervision over the Budget & Forecasting, Grants Administration & Medicaid Billing, School Accounting & Student Services, and Accounts Payable staff.

Essential duties include:
- Analyzing a variety of financial information (e.g. budget variances, cost projections, etc.) for the purpose of providing direction and support, making recommendations, maximizing use of funds, and/or ensuring overall operations are within budget.
- Collaborating with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs.
- Compiling data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with agency policies and procedures, and/or monitoring program components.
- Developing special and regular financial reports (e.g. proposed budget, financial statements, reports for the Board, Superintendent, department administrators, etc.) for the purpose of ensuring resources are available to maintain and fulfill the agency's educational mission.
- Maintaining a variety of manual and electronic fiscal information, files and records (e.g. agency accounting records, fund balances, and internal controls, etc.) for the purpose of providing an up-to-date reference and audit trail in accordance with generally accepted accounting principles, forecasting agency expenditures, ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
- Responding to a wide variety of inquiries of staff, agency personnel, other professional organizations, etc. (e.g. accounting guidelines, expenditure and revenue status, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
- Overseeing the administration of federal, state, and private grant expenditures and revenues including submitting invoices and reimbursement requests, time and effort monitoring, etc.
- Coordinating and validating administrative and direct expenditures required for the preparation of quarterly and annual Medicaid reports.
- Overseeing and ensuring that all student activity accounts and trust funds operate in accordance with Board Policy and proper accounting procedures.
- Overseeing the collection of voucher revenues, fee for service billings, and processing of school district tuition reimbursements.
- Overseeing the accounts payable functions, including disbursements, vendor relations, and reconciliations.
- Supervising assigned business services staff (Budget & Forecasting, Grants Administration & Medicaid Billing, School Accounting & Student Services, and Accounts Payable) for the purpose of ensuring their individual performance objectives are met.
- Keeping current with federal and state laws impacting the agency’s business operations and accounting standards, as well as proposed legislation impacting financial operations and school management developments, by attending conferences and other professional development activities.
- Developing internal control policies, guidelines, and procedures for activities such as budget administration, cash management, and accounting.
- Travels to agency schools and administrative sites.
- Performing other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

TRAINING AND EXPERIENCE:
Required Qualifications:
- Bachelor's Degree in Business, Accounting, Finance, or a related field
- Seven years of experience in accounting or finance
- Three years of supervisory and management experience

Preferred/Desired Qualifications:
- Prior school business or governmental accounting experience
- Experience with governmental accounting processes and practices, including encumbrances, budget basis accounting, and generally accepted accounting principles

- Proficient with Microsoft Word, Excel and Outlook
- Effective verbal, listening, and written communication skills
- Strong leadership and supervisory skills

LICENSING/CERTIFICATION REQUIREMENTS:

-Must be able to pass FBI and State background check
-Defensive Driver Training Program to be completed by all agency personnel that drive on State business

KNOWLEDGE OF:
- Policies, procedures, and programs of the immediate work unit related to accounting, budgeting, grants, and accounts receivable/payable processes
- Principles and practices of administration and management
- Agency or program rules, regulations, and operating procedures

DEMONSTRATED SKILL/ABILITY TO:
- Communicate information and ideas effectively so that others will understand
- Analyze and interpret financial data
- Apply a logical thought process necessary for problem solving and decision-making
- Research and reconcile documents to automated systems
- Organize and prioritize
- Attention to detail and accuracy
- Provide quality customer service
- Evaluate organizational processes with an eye for increasing effectiveness & efficiencies and operational improvements
- Identify training and development needs, evaluate workloads and resources

BENEFITS

Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance. Offered plans provide exceptional value to our employees and their eligible dependents. Employees have a 31-day period from effective date of hire to elected coverage. Elected benefits could start as early as 2 weeks after hire.
Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance.
Benefit eligible employees are automatically enrolled in the State’s retirement plan and long-term disability (LTD) program. Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment. Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments. Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.

CONTACT INFORMATION

For more information contact the Recruiter at: HumanResources.Recruitment@asdb.az.gov
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter. Requests should be made as early as possible to allow time to arrange the accommodation.

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.

Butler Middle School

Butler Middle School