Anticipated Secretary to High School Athletic Director
Maintains records and phones and completes secretarial, clerical and computer operations for the athletic director, assistant athletic director, athletic trainers and sport coaches by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Assists the athletic director in determining eligibility of athletes.
Receives phone calls, makes proper disposition of calls and takes messages for the athletic director and coaches.
Types documents and letters as required by the athletic director.
Maintains all files pertinent to athletic department.
Schedules appointments, handles correspondences, telephone calls, bulletins, memos and general reports from the athletic director.
Assists in creating annual sports schedules.
Creates awards, athletic programs, rosters, sports guides etc.
Coordinates the summer recreation sports programs.
Assists in tallying and depositing ticket sales and season tickets.
Assists in scheduling games/matches.
Assists in contracting all home games and verifies contracts for away games.
Assists in contracting all referees (home and some away) during regular season and tournaments.
Assists in coordinating the Hall of Fame program.
Assists in coordinating the fall, winter, spring and senior sports awards programs which involves all academic awards, league champion awards, all-league champions, points and program.
Assists in coordinating the Refuse to Use Program.
Maintains athletics handbooks including coaches, athletes and sports guides.
Coordinates seasonal sports pictures.
Assists in coordinating homecoming, band night and senior nights.
Maintains office equipment such as copy machines, fax machines and printers.
Assumes responsibility of maintaining up to date knowledge of technology utilized by the district.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) or one to three months related experience and/or training or equivalent combination of education and experience. Experience with personal computers is required. Experience with office machinery is required. Experience using the district selected computer software is required.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read, write and comprehend simple directions, short correspondence and memos. Ability to communicate effectively with students, parents, colleagues and administration. Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community. Ability to effectively present information in one-on-one and small group situations to staff, students and administrators.
CERTIFICATES, LICENSES, REGISTRATIONS
Current drivers license
OTHER SKILLS AND ABILITIES
Must possess basic skills in reading, writing and math for the purpose of inventory, record keeping, making necessary measurements, reading of gauges and instruments, or other related items as applicable. Ability to apply common sense understanding to carry out written or oral instructions. Ability to solve practical problems and deal with a variety of variables in situations that may arise. Ability to maintain composure under stressful conditions. Ability to develop effective working relationships with students, staff and the school community. Ability to use computers where applicable. Ability to perform duties with awareness of all district requirements and Board of Education policies.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, use hands to finger, handle or feel, reach with hands and arms and talk or hear. The employee frequently is required to stand, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.