Description
Primary Purpose:
The role of the campus secretary is to manage and maintain a well-organized office, have good communication skills between the campus, and community and demonstrate proficiency in the use of all office equipment.
Qualifications:
Education/Certification
High school diploma or equivalency
Special Knowledge/Skills
Proficient word processing and file maintenance skills
Efficient organizational, communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Knowledge of basic accounting principles
Flexibility and adaptability to thrive in a dynamic educational environment
Experience
1-3 years of secretarial experience, preferably in an educational environment
Major Responsibilities and Duties:
Support board and administrative policies and decisions.
Maintain professional work environment through a positive attitude, punctuality, regular attendance, phone etiquette, and personal appearance.
Actively collaborate with colleagues.
General
Prepare written correspondence, forms, schedules or reports using a computer and/or other devices
Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested
Maintain a daily teacher attendance log and records for substitute teachers.
Maintain a school calendar of events.
Assist students, teachers and parents as needed.
Receive incoming calls, take reliable messages and route to appropriate staff.
Maintain physical and computerized files including mailing lists, student records, visitor logs and office communication.
Update handbooks, policy manuals and other documents as assigned.
Perform routine bookkeeping tasks including simple accounting operations to maintain campus budget records.
Prepare and process requisitions and warehouse forms.
Collect, verify and submit travel reports.
Send and receive faxes.
Receive, store and issue supplies and equipment.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Assist with coordination of faculty meetings and campus activities.
Assist with campus budget preparation.
Maintain inventory of fixed assets, equipment and supplies.
Sort, distribute or deliver mail or other documents.
Administer medication to students, check temperatures and notify parents of student illness in nurse’s absence.
Adjust to meet the evolving demands of STEM education.
Contribute to culture, climate, and environment that values collaboration.
Participate in staff development activities to improve job-related skills
Attend and participate in meetings and committees as required
Other
Maintain confidentiality
Perform other duties as assigned by the Principal/Designee
Supervisory Responsibilities:
Students
Clerical aides
Volunteers
Mental Demands/Physical Demands/Environmental Factors:
Tools and Equipment: Standard office equipment including computer and peripherals, copier, printer, phone, fax machine, Promethean panel, laminator
Software: Student Information System, Google applications
Physical Demands: Prolonged sitting and use of computer, frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting, regular light lifting and carrying (less than 15 pounds), repetitive hand motions, frequent keyboarding and use of mouse, ability to hear well and speak clearly, good visual acuity
Mental Demands: Maintain emotional control under stress, work with frequent interruptions
Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather), regular exposure to noise, occasional districtwide travel, biological exposure to bacteria and communicable diseases
Wage/Hour Status: Non-Exempt
Pay Grade: Clerical/Paraprofessional - 5
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
The foregoing statements describe the general role and responsibilities assigned to this job. I understand this is not an exhaustive list of all responsibilities and duties that may be assigned; other duties may be assigned as needed.