Benefits Specialist

Job | Posted 7 months ago
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Start Date
01/10/2025
Valid Through
12/31/9999
Position Areas
Non-Instructional Support

Description

Purpose Statement

The Benefit Specialist provides administrative and clerical services to ensure effective, efficient, and accurate financial and administrative operations. This includes confidential administrative support duties, coordinating communications and information, administrating the District’s benefits programs, and having a comprehensive knowledge of the current operational procedures, rules, laws, and precedents of the business department and, in general of the school district as a whole, while maintaining the confidentiality of privileged and sensitive information.

 

This job reports to the Associate Superintendent for Business. 

 

Essential Functions and Responsibilities:

  • Manages the District’s benefit programs:

  • Oversees and implements the District’s open enrollment period.

  • Manages the District’s cafeteria benefit plan.

  • Reviews and approves employee claims for reimbursement under their flexible spending plans.

  • Receives, review, and process the District’s premium invoices for payment.

  • Maintains a current record of all employees on District benefit programs.

  • Assists in managing the District’s 403(B) program.

  • Manages the District’s Life Insurance programs.

  • Acts as the District’s secondary Health Insurance Portability and Accountability Act (HIPAA) officer.

  • Processes employee applications for the Consolidated Omnibus Budget Reconciliation Act (COBRA).

  • Ensures compliance and completes required reporting in accordance with the American Care Act (ACA). 

  • Provides clerical support for payroll.

  • Coordinates the preparation of all monthly financial reports for the Board of Education packet.

  • Compiles a monthly attendance summary from building attendance reports, ensuring accurate compensation of substitutes.

  • Completes appropriate financial reports as requested by the Assistant Superintendent.

  • Manages employee databases.

  • Interfaces with all levels of staff within the District and with local/regional governmental bodies as required and appropriate.

  • Processes certificate of insurance requests for District activities.

  • Completes Verification of Employment forms upon request. 

  • Files Workers’ Compensation claims as necessary.

  • Files and maintains records for short and long-term disability claims.

  • Tracks employee injury reports.

  • Maintains business office compliance with record retention and disposal.

  • Attends workshops/seminars to acquire best practices through professional development. 

  • Is available to participate in the District’s educational mission through student and/or building-based programs.

  • Performs other related duties as necessary and assigned by the Assistant Superintendent for Business.

  •  

    Job Requirements: Minimum Qualifications

    Knowledge, Skills, and Abilities

     

    Knowledge – The candidate must have proficient knowledge in the following areas:

    • High School diploma or equivalent required; post-secondary education/training preferred.

    • A minimum of three (3) years of administrative, benefit management, or payroll processing is required, preferably in a school environment.

    • Any equivalent combination of experience and education will be considered.

    • Knowledge of functions and secretarial operations of an administrative office, including modern office practices, procedures, and equipment.

    • Knowledge of health insurance plans and payroll.

    • Knowledge of District operations, policies, and procedures.

    • Knowledge of word processing and spreadsheet applications, Adobe, IVisions, Frontline Platform, and BenefitSolver.

    • Knowledge of record-keeping techniques and filing systems.

    • Knowledge of letter and report writing.

     

    Skills – The candidate must demonstrate the following skills:

    • Perform responsible and confidential secretarial and administrative duties.

    • Analyze situations accurately and adopt an effective course of action.

    • Work confidentially with discretion.

    • Meet schedules and deadlines.

    • Demonstrate excellent interpersonal skills using tact, patience, and courtesy.

    • Demonstrate team-building skills.

    • Demonstrate decision-making skills.

    • Effective verbal and listening communication skills.

    • Attention to detail and high level of accuracy.

    • Effective organizational skills.

    • Excellent oral and written communication skills, including correct English usage, grammar, spelling, punctuation, and vocabulary.

    • Computer skills, including the ability to operate computerized accounting, spreadsheets, word processing programs, and e-mail at a highly proficient level.

    • Stress management skills.

    • Time management skills.

    • Demonstrate excellent telephone techniques and etiquette.

    • Ability to maintain a high level of accuracy and confidentiality concerning financial and employee information.

     

    Abilities– The successful candidate must maintain strict confidentiality in performing the duties of the Benefit Specialist.   They must also demonstrate the following abilities:

    • Be honest and trustworthy.

    • Be respectful.

    • Possess cultural awareness and sensitivity.

    • Be flexible.

    • Demonstrate sound work ethics.

     

    Work Environment

    The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling, frequent climbing of stairs, walking, and twisting. Must have sensory skills to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact, as generally defined by the ability to see, read, talk, hear, and have significant fine finger dexterity.  Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.  

     

    Experience: 

    Preferred:  Three (3) years of administrative, benefit management, or payroll processing, preferably in a school environment.

     

    Education:   High School diploma or equivalent required.

     

    Certificates and Licenses

    Required: None

     

    Continuing Education/Training:                             

    None Required              

                                                                           

    Clearances

    Criminal Background Clearance & Pre-Employment Medical Clearance

     

    FLSA Status                           

    Non-Exempt

     

    Term

    12-Month position
    Starting Salary: $60,000 with excellent benefits

     

    Supervises

    None

     

    Revised: 11/23

    Posted By

    Kildeer-Countryside CCSD #96

    1050 Ivy Hall Lane , Buffalo Grove, IL 60089
     

    At the following locations

    District Office

    1050 Ivy Hall Lane , Buffalo Grove, IL 60089



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