JobID 185 : Administrative Assistant/Receptionist (#359126)

Posted 7 months ago

Program Description:
The Learning House, a therapeutic day school located in Wheeling, IL serving junior and high school students, is seeking an Administrative Assistant/Receptionist to join our staff.  The Learning House is a year-round program for students who have been determined eligible to receive special education under section 14.702 of the Illinois School Code in the categories of ED/LD/OHI.  Through the use of mastery learning and natural and logical consequences, The Learning House integrates individualized education, vocational support, counseling, and experiential activities to encourage: a sense of self worth and mutual respect; healthy decision making; responsibility and accountability; a sense of community; and a successful future.  For more information, please access our website at

Job Description:
The Administrative Assistant serves visitors by greeting, welcoming, and directing them appropriately and assists with a variety of office duties.
Essential Job Functions:

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
  • Directs visitors by giving instructions and providing refreshments as appropriate; informs staff of visitors
  • Maintains security by following procedures and monitoring logbook
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Files documents in appropriate student files
  • Coordinates transportation for students with all taxi companies and company-hired drivers
  • Greets students by name, takes attendance, and collects electronic devices belonging to each student as they arrive
  • Assists during dismissal time of students
  • Makes phone calls home to parents re: attendance issues and documents information
  • Maintains student attendance records
  • Provides general clerical assistance, including word processing, report generation, copying, filing, mail distribution, faxing, and data entry
  • Monitors office supplies and equipment and reports needs to the Office Manager
  • Performs miscellaneous duties/responsibilities as delegated by the Office Manager and administrative staff
Required Skills:
  • Excellent telephone skills
  • Strong verbal and nonverbal communication skills (including effective listening, ability to inform others of conversations, and ability to document information accurately)
  • Microsoft Office Skills
  • Ability to organize space and projects and maintain organizational systems
  • Ability to handle pressure
  • Excellent interpersonal skills
  • Ability to multi-task
Must have a minimum of a high school diploma
Bilingual skills (ability to converse in Spanish) a plus
Reporting responsibility:
Office Manager

Please submit application, cover letter and resume online