Administrative Assistant – Special Education/Financial

Job | Posted 10 days ago
Start Date
Position Areas
Business Education



POSITION TITLE:              Administrative Assistant – Special Education/Financial
SUPERVISOR:                     Director of Special Education
LEVEL:                                  II
DURATION:                         12 months

  • High school diploma or equivalent
  • Additional related training or experience is desirable
  • Ability to maintain high level of confidentiality
  • Good organizational and technical skills including effective use of various hardware and software applications
  • Thorough knowledge of record keeping and filing techniques
  • Ability to:
    • Work independently
    • Demonstrate good organizational skills
    • Comprehend, interpret, and apply regulations, procedures, and related information
    • Communicate and interact effectively with others
    • Assemble information in a concise manner
    • Read, understand, and interpret reports relating to job
SUMMARY:  The Administrative Assistant-Special Education/Financial carries out all related financial responsibilities for Special Education in collaboration with the district’s business office.  The individual in this position discharges duties in a way that is professional and represents the School District in a positive way and in accordance with District policies, rules, and regulations.
This position is designed to relieve the administrators of office and routine responsibilities by planning, organizing, coordinating tasks as needed and participating in the school office administrative operations to support overall student and school success. 
  • Assists Special Education Director with District budget and Federal Grant cost calculations
  • Initiates, encumbers, tracks and maintains purchase orders for SAU Special Education Office including: out-of-district tuitions, contracted services, specialized programs and related service staff departments
  • Coordinate trainings, collects, reviews and submits Medicaid logs as required
  • Provides required financial reports for Medicaid billing purposes
  • Maintains petty cash account
  • Prepares cost calculations and billing statements of ConVal services for distribution to “sending” school districts
  • Creates and maintains budget spreadsheets for special education departments and district programs
  • NHSEIS (New Hampshire Special Education Information System) coordinator and data entry for all applicable student and staff, including alternative assessments
  • Provide NHSEIS training for all applicable staff
  • Generates and ensures the accuracy and timely submission of necessary State reports such as Catastrophic Aid, Chapter 402 placements, 504, Homeless, Annual Verification of Child Count Report, Personnel Census Report, ADMR (Average Daily Membership in Residence), A13N, etc.
  • Generates various reports from state database for district personnel
Other Duties and Responsibilities
  • Maintenance of central office Special Education files 
  • Responsible for all preschool reporting
  • Maintains special education department resource library and equipment lists
  • Tracks applications for Assistive Technology services for children needing IEP (Individual Education Plan) services for the sensory impaired
  • Maintains and orders inventory including special education forms
Perform other job related tasks or services as may be assigned by the Director of Special Education or Director of Student Services
Evaluation & Professional Growth
The individual in this position is expected to participate in professional growth plans and the evaluation process.


  • Occasionally Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  • Occasionally Kneeling.  Bending legs at knee to come to a rest on knee or knees.
  • Occasionally Crouching.  Bending the body downward and forward by bending leg and spine.
  • Frequently Reaching. Extending hand(s) and arm(s) in any direction.
  • Frequently Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
  • Occasionally Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  • Frequently Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Frequently Grasping. Applying pressure to an object with the fingers and palm.
  • Frequently Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  • Frequently Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Constantly Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
  • Frequently Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
  • Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
  • The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

Posted By

Contoocook Valley School District (SAU No. 1)

106 Hancock Road , Peterborough, NH 03458

At the following locations

SAU Office - Peterborough NH

106 Hancock Rd. , Peterborough, NH 03458