Administrative Assistant to the Superintendent

Posted 16 days ago
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Start Date
06/13/2022

Description

Superintendent’s Administrative Assistant
                                   
SUMMARY
The Superintendent’s Administrative Assistant assists with and relieves the superintendent of paperwork so that he/she may devote maximum attention to the central problems of education and educational administration; to contribute to a positive school atmosphere by offering pleasant, accommodating services from the central office to parents, students, staff, and community patrons and provides clerical, secretarial and administrative assistance to central office leadership.
 
REPORTING RELATIONSHIPS
This job will report directly to the Superintendent of Schools.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
  1. Conducts a strong central office public relations program to include courteous telephone procedure, service-oriented public contact, and pride in document production.
  2. Performs general secretarial duties for the Superintendent and Board of Trustees.
  3. Works cooperatively with the chairperson and clerk of the Board in the performance of their duties as Board officers.
  4. Maintains the Superintendent’s calendar.
  5. Attends Board meetings, records minutes of the proceedings, and prepares information for dissemination to school personnel.
  6. Inputs and posts agenda for the upcoming Board meeting and prepares minutes of previous meeting for approval by the Board.
  7. Assists in the maintenance and periodic updating of District records including Board Policy and Administrative Regulations and Operational Procedures.
  8. Demonstrates a working knowledge of District policies and procedures, follows and acts as an advisor to others to ensure all policies and procedures are adhered to.
  9. Prepares legal notices for newspaper publication and distribution to media as required.
  10. Maintains a variety of manual and electronic files and/or records (e.g., employee handbooks, policies, and procedures, agreements, discipline reports, etc.) for the purpose of providing up-to-date reference and audit trail for compliance with District, local, state, and federal regulations.  Interfaces with HR/Payroll to ascertain guidelines are adhered to in non-discriminatory methods.
  11. Assists the Superintendent in preparing paperwork for student expulsion hearings.  This includes the typing of correspondence and legal papers to be served on the parents/guardians of the student in a timely fashion before the hearing date.  Distribution of expulsion packets to the Board of Trustees and administrators involved in the case.
  12. Assists with the promotion of effective school/community relations by keeping school personnel and the public well-informed about proceedings of the Board of Trustees.
  13. Prepares, copies, and distributes notices, memoranda, or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
  14. Maintains a regular filing system and processes correspondence as instructed.
  15. Compiles data for and types the various forms and reports required by the State Department of Education and Federal agencies as directed by the Superintendent.
  16. Maintains schedules of appointments, use of the Board/conference rooms, gymnasium and Board activities and makes arrangements for conferences and interviews as requested.
  17. Composes documents (e.g., correspondence, bulletins, reports) for Central Office for the purpose of requesting or providing information, confirming events, etc.
  18. Assists with welcoming visitors, determining their needs, and directing them to the appropriate office or staff member.
  19. Orders and maintains office supplies as needed.
  20. Assists with business office functions as directed to ensure separation of duties in the small office.
  21. Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the District.
REQUIRED EDUCATION AND/OR EXPERIENCE
  1. High School Diploma or equivalent
  2. Education and/or secretarial experience necessary to keep records of the District accurately and efficiently
 
OTHER SKILLS AND ABILITIES
  • Knowledge of general clerical procedures.
  • Proficient in typing and use of Microsoft Office programs.
  • Skills in operating general office equipment.
  • Ability to maintain accurate records.
  • Effective oral and written communication skills.
  • Ability to learn new software packages.
  • Ability to maintain confidentiality.
  • Ability to file information accurately.
  • Ability to establish and maintain effective working relationships with staff and the general public.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 20+ pounds, alone and/or assisted.  Specific vision abilities required by this job include close vision and distance vision.
 
This job requires the ability to handle and balance multiple demands at the same time.
 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in this environment can be from moderate to quite loud depending upon the activity at the office and the particular part of the day.
 
The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
 
Crook County School District does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.  The following person has been designated to handle inquiries regarding the non-discrimination policies: 
Coordinator:  Mark Broderson, CCSD#1 Superintendent
Address:  122 State Highway 585, Sundance, WY  82729
Telephone No.:  307.283.2299
For further information on notice of non-discrimination,
 visit https://ocrcas.ed.gov/contact-ocr or call 1-800-421-3481.

Posted By

Crook County School District 1

PO Box 830 , Sundance, WY 82729
 

At the following locations

Central Office

122 State Hwy 585 PO Box 830, Sundance, WY 82729