Treasurer - K-6
Treasurer - K-6
Perform basic accounting procedures for the school’s Extra Curricular funds. Adhere to building protocols and board policy as it relates to student and visitor access. Prioritize the security of the students as they enter and exit the office area. The position receives general supervision within a framework of well-defined policies and procedures. The position requires accurate financial reporting and daily data entry. The position also requires a skill set that reflects attention to detail, accuracy, problem solving and the ability to work independently with effective communication skills. Provide clerical support to principal and staff as assigned.
- Attend all Treasurer Meetings, assigned Building Meetings, assigned State Board of Account Meetings and perform all duties as outlined by State Law, Board Policy, State Board of Accounts Regulations and Federal Regulations.
- Reconcile ticket sales for extracurricular activities and events, if necessary.
- Post funds received for deposit and coordinate timely receipting and depositing of funds by other office or administrative staff.
- Obtain principal approval and signature of balance on all accounts each month after accurate bank reconciliation.
- Manage Vendor Maintenance including Vendor Checklist/W-9 completion.
- Manage Credit Card Reconciliation and double-checking receipts and billing statements.
- Assist with debts and collections.
- Assist with Withdraws and Enrollee data entry.
- Assist with distribution of internal and external mail, including postage and occasionally in house deliveries of paperwork.
- Manage Record Storage, Filing and General Office Organization, as time permits.
- Work with business office to maintain financial systems. Process fees, collections, claims, invoices, purchase orders to ensure proper accounting and reconciliation for all purchases, supplies and services. Prioritize purchases from Amazon, Spending Bridge, and PO customers.
- Provide reports to all stakeholders for financial accounting for all areas within oversight. Reconcile bank statement with the principal monthly. Reconcile credit card statement monthly. Reconcile all cash. Provide required documentation for Credit Card bills. Work closely with Principal and Assistant Principal processing, monitoring, and reporting spending and receipting from ECA accounts.
- Process payments timely to keep posting to various accounts up-to-date so a current balance can be provided at all times.
- Prepare and enter end of year financial reports and required Gateway system information.
- Prepare deposit of daily receipts.
- Obtain studies or investigate comparative pricing, quotes, quantity of goods, quality of goods and services purchases using accepted purchasing guidelines and maintain all records.
- Collect and receipt fees. Maintain file of payments and work with parents and other departments as needed regarding Federal Assistance applications.
- Maintain financial records and oversee all other financial transaction entry. Includes processing NSF checks, paying bookstore sales tax, requesting supplies for the position, processing credit card payments, collecting debt fees, entering debts into database, mailing invoices, financial processing for withdraw students, providing documentation as requested or needed.
- Along with all other office staff: welcome, screen, and direct visitors to appropriate areas and ensure students are released to appropriate adults.
- Initial point of contact for visitors or staff for finance related questions.
- Record Storage, Filing and General Office Organization.
- Assist with payroll service reports and TimeClock Plus.
- Assist with other duties as assigned.
Use standard office equipment such as personal computers, printer, copier and fax machines, calculator and telephone.
Travel to school district buildings and professional meetings as required.
$15.00 per hour.
8 hours per day.
205 days per year.
Ability to work a flexible schedule, if needed.
Knowledge, Skills and Abilities
- Requires effective communication skills.
- Ability to work well with others and maintain a positive attitude.
- Excellent verbal and written communication skills needed to interact with students, parents/guardians, teachers, school administrators, building staff and district staff.
- Ability to maintain confidential information.
- Basic knowledge of accounting principles.
- Ability to work in a fast paced environment with multiple distractions while ensuring the accuracy of accounting for financial transactions.
- Basic knowledge of Microsoft Excel, Microsoft Word, and General Communication software.
- Ability to prepare and maintain accurate records.
- Ability to multi-task and work with detailed information and data.
- Ability to meet deadlines and schedules.
- Guidelines consist of Generally Accepted Accounting Principles and theories of fiscal management and accounting, as well as, federal and state law, policy and procedures as they apply to fiscal management and accounting.
Physical and Mental Demands, Work Hazards
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%
|Physical Requirement||Percentage of Time|
|Ability to stand for extended periods of time.||Seldom|
|Ability to lift 25 pounds.||Occasional|
|Ability to carry 25 pounds.||Seldom|
|Ability to work at a desk, conference table or in meetings of various configurations.||Very Frequent|
|Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.||Very Frequent|
|Ability to communicate so others will be able to clearly understand a normal conversation.||Very Frequent|
|Ability to operate job-related equipment.||Very Frequent|
|Ability to reach in all directions.||Very Frequent|
License/ Registration/ Certification
- High School Diploma or equivalent.
- Previous School Treasurer experience preferred.
- Five years of general clerical experience preferred.
FLSA Status: Non-Exempt