Elementary Building Secretary

Job | Posted a month ago
Position Areas
Non-Instructional Support


Are you interested in working the school year in a fast paced elementary office?  For full consideration, all interested and qualified candidates should apply online here or by sending in a resume to Human Resources, Carman-Ainsworth Community Schools, G-3475 W. Court Street, Flint, MI 48532, no later than 4 p.m. on Friday, May 6, 2022.
Building Secretary – Randels Elementary
Reports To
Building Principal


Job Purpose and Focus
Under the direction of the school principal, the school secretary provides secretarial office support service to school administration and staff, relieving the principal of administrative detail and performing technical duties, to assist in coordinating a broad range of functions throughout the school. Facilitates a continual flow of contacts with students, teachers, administrators and public, assigns and reviews the work of school office staff and volunteers, at the direction of the school principal, assists in establishing the proper atmosphere for the school and District, and performs other related tasks as required.

Essential Qualifications and Requirements 

  • High school diploma or equivalent
  • Ability to type with speed and accuracy (minimum 55 w.p.m.)
  • Ability to work efficiently and with a service-oriented attitude under stressful situations with constant interruption
  • Understand and apply complex policies and rules
  • Ability to perform clerical tasks with limited supervision
  • Ability to work well with others
  • Ability to exercise good judgment in evaluating situations and making decisions
  • Ability to communicate and follow instructions
  • Experience preferred in using photocopiers and other office equipment, including computers and software programs utilized by school offices
  • Willingness to keep abreast of changing technologies and to assume new responsibilities required by the introduction of new services and equipment
  • Proper attitudes and personal qualities necessary to produce high quality office service
  • Ability to develop, plan and implement short-and long-range goals
  • Ability to develop and maintain record keeping systems and procedures
Essential Functions and Representative Duties
  • Perform a variety of clerical and computer-related tasks
  • Perform and organize a wide variety of secretarial and clerical duties for administrative personnel, teachers and support staff in an efficient manner
  • Act as a liaison for school administration, staff, students, parents, other District schools, District office personnel, and community
  • Communicate with the public, employing discretion and independent judgment, directing individuals to the correct person and efficiently resolving their concerns
  • Communicate and explain rules and regulations to staff, students, general community and maintains ready communication with other agencies
  • Independently compose a variety of materials, such as letters, memorandums, bulletins, requisitions, claims, reports, and statistical data from rough drafts, or oral instruction
  • Receive and disseminate critical disaster information in a calm, and professional manner
  • Daily verify and record payroll information for building employees and substitutes
  • In the absence of a bookkeeper, coordinate the process of purchasing to include; processing of requisitions, receipt, verification and distribution of materials
  • Orient and direct substitute teachers and other substitutes
  • Maintain and coordinate multiple calendars to include: school administrator (s), school facility events, site, master and school events
  • Perform other duties as assigned
Terms of Employment
Salary and fringe benefits in accordance with the current CMOPP Collective Bargaining Agreement with The Board of Education.  This is a level D ($10.18/hr - $16.84/hr.) position for 40 hours a week 39.4 prorated weeks.

Work Environment
Work is normally performed in a typical interior/office work environment. There is limited exposure to physical risk.
Evaluation/Performance Measurements
Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.  Criteria for performance include but are not limited to:
  • Attendance record
  • Data utilization
  • Human interactions
  • Participation in specific training or workshop opportunities
  • Demonstration of interpersonal, time, conflict, and stress management skills
  • Production and efficiency related to job duties
Intent and Function of Position Descriptions
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.  They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.
All descriptions reflect essential functions and basic duties.  Peripheral tasks have been excluded.  Requirements, skills, and abilities are the minimal standards required to successfully perform the positions.  In no instance should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive.  Additional functions and requirements may be assigned by supervisors as appropriate, in keeping with collective bargaining agreements and law.
Carman-Ainsworth Community Schools does not discriminate on the bases of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities.

Posted By

Carman-Ainsworth Community Schools

1409 West Maple Ave , Flint, MI 48507

At the following locations

Randels Elementary

6022 Brobeck Street , Flint, MI 48532