Executive Assistant (#277697)

Job | Posted a year ago
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Executive Assistant

  QUALIFICATIONS: * High school diploma required * Minimum experience in general or school office work as determined by the board * Knowledge of automated office equipment and excellent word processing and secretarial skills * Strong analytical, communication and human relations skills * Able to maintain confidentiality as required * Required criminal history background check and proof of U.S citizenship or legal resident alien status 

REPORTS TO: Executive Director and School Business Administrator

 

JOB GOAL: To serve as the Executive Director and School Business Administrator secretary; supervise all administrative secretarial duties in the office and coordinate school-level and district wide administrative activities.

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PERFORMANCE RESPONSIBILITIES: * Supervises and coordinates the efficient workflow of the school system relative to the responsibilities of the Executive Director and School Business Administrator. * Performs all secretarial and confidential work as assigned by the Executive Director and School Business Administrator * Supervises the activities of all other secretarial and clerical personnel assigned to the Executive Director and School Business Administrator. * Supervises and assists in the preparation of all correspondence and reports emanating from the Executive Director and School Business Administrator office * Maintains personnel records of all certified staff * Maintains a regular filing system, as well as a set of locked confidential files * Processes incoming correspondence * Places and receives telephone calls and records messages for the Executive Director and School Business Administrator * Maintains a schedule of appointment for the Executive Director and School Business Administrator and makes arrangements for conferences, meetings and interviews * Oversees the hiring of substitute teachers, receives applications; verifies their credentials and prepares substitute teacher lists for board approval * Acts as a liaison between the Executive Director and administrative staff in screening and routing inquiries and requests * Assists the Executive Director in compiling data and preparing reports required by law, administrative code and board policy * Maintains all board on track and compliance trackers * Receives and routes incoming calls and correspondence * Screens calls and inquires that involve sensitive topics * Type correspondence, notices and reports, and verifies the accuracy of the work done. * Maintains confidentiality of records and information * Arranges meetings, prepares agendas, takes clear notes and handles follow-up activities as necessary. Makes sure the administrator has any necessary back-up materials needed * Prepares minutes when assigned * Performs other related duties as may be assigned by the Executive Director and School Business Administrator 

  TERMS OF EMPLOYMENT

Twelve-month employee. Salary to be recommended by Executive Director and approved by board.

EVALUATION

Performance of this job will be evaluated annually in accordance with the board's policy on evaluation.

Posted By

University Heights Charter School (District)

74 Hartford St, Newark, NJ 07103
 
Insights
Compare with State

Amount per Student

$15,698 (USD)

State Average: $19,422 (USD)

% ELL Students

1%

State Average: 5%

Student Teacher Ratio

14.00

State Average: 12.25

% IEP Students

12%

State Average: 16%

FTE

114

State Average: 345