Incumbents are responsible for performing routine clerical support activities pertaining to programs and services. Incumbents may serve as a lead to Administrative Assistants.
- High School Diploma or General Equivalency Diploma (G.E.D.), and two years of related office experience, or an equivlent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
- Compiles and inputs a variety of information into databases and/or spreadsheets, which may include: vendor registrations, requisitions, purchase orders, absences, excuses, tardies, detentions, suspensions and violations; prepares routine reports based on information in databases and/or spreadsheets.
- Prepares, processes, verifies, and/or distributes a variety of information, which may include: purchase orders, detention slips, meal applications, and/or other related information.
- Answers phones and greets students, parents, and administrators, which includes directing calls to appropriate parties and providing information; contacts and provides a variety of information to parents regarding programs, student absences, services, and other related information.
- Types a variety of correspondence to include letters, memos, surveys, agendas, newsletters, job announcements, and/or tables.
- Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; faxing documents; maintaining and troubleshooting office equipment; and, performing other related activities.
- Monitors inventory for classrooms, library, cafeteria, and/or other related areas; initiates purchase requests or notifies appropriate individual(s) when inventory is low or depleted.
- Performs other duties of a similar nature or level.
Position assigned to Human Resources may be responsible for:
- Process and review applications, job postings, and hiring recommendations;
- Submit requisitions for purchasing supplies and services;
- Fingerprint current employees and new hires;
- Provide customer services daily in person, over the phone, and via email;
- Collaborates with Human Resources Administrators and staff.
Positions assigned to food services may be responsible for:
- Processing and verifying paperwork and deliveries to warehouses and schools to ensure product is delivered on time;
- Verifying invoices reflect correct products, brands, quantities, package sizes, package types, price, and tax informatio
- Meeting with brokers and/or vendors on new product offerings and bid inquiries;
- Maintaining meal program eligibility records and files.
- Processing purchase orders;
- Assisting in preparing bids and/or requests for quotes;
- Maintaining and updating vendor files.
- Assisting students in locating and utilizing library materials;
- Checking books in and out;
- Preparing overdue book notices;
- Maintaining book inventory;
- Processing new materials;
- Maintaining audio visual equipment and keeping related records;
- Ordering library books and related equipment and materials.
- Ordering, storing, and inventorying curriculum materials;
- Delivering, picking up, and storing mandated tests;
- Investigating discrepancies, backorders, and problems with material orders;
- Distributing books to school sites upon request.
- Preparing materials for return shipment and maintaining related records;
- Notifying vendors of shipping discrepancies;
- Assisting in maintaining warehouse inventory information and records;
- Verifying orders for completeness and quality upon receipt.
- Assisting with new driver certifications;
- Calculating mileage for Head Start billings;
- Assigning drivers for field trips;
- Scheduling physicals and drug screenings.
- Maintaining files on students;
- Scoring achievement tests;
- Verifying required documentation is in student files and database;
- Preparing and submitting legally required reports;
- Typing, transcribing, editing, printing, and reviewing psychologist evaluations.
- Translating English and Spanish for teachers, parents, staff, and administrators, both verbally and in writing.
- General office procedures;
- Customer service principles;
- Recordkeeping practices and procedures;
- Filing techniques and practices;
- Grammar, punctuation, and spelling;
- Modern office equipment;
- Basic mathematical principles and concept
- Using a computer and related software applications;
- Operating modern office equipment;
- Providing customer service;
- Maintaining records;
- Composing letters, correspondence, reports, and other written materials;
- Prioritizing work;
- Performing data entry;
- Using basic mathematics to include addition, subtraction, multiplication, and division;
- Gathering and organizing information;
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
- Positions in this class typically require: reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.
- Some positions may require: climbing, pushing, pulling, and lifting.
- Incumbents may be subjected to blood and other bodily fluids.
- Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
- Valid AZ Driver’s License (Language Acquistion position only).
TERMS OF EMPLOYMENT
REPORTS TO: Director of Human Resources
LOCATION: Human Resourcs
CALENDAR: 12 Month Benefited
JOB CATEGORY: Classified
BEGINNING SALARY: $12.57/Hour
BENEFITS: As approved by the Governing Board
DEADLINE FOR APPLICATION: Until filled