The job of Truancy Officer is done for the purpose/s of ensuring that school age children are attending school by investigating causes of unexcused or excessive absences; communicating with families and assisting them in problem-solving; issuing warnings; and helping to represent the schools if cases go to court.
This job reports to Director of Emergency Management or Executive Director of Student Support Services.
- Coordinates school-wide attendance efforts and truancy reduction programming with a two-fold focus 1) educating families on the importance of attendance with a focus on prevention and 2) intervening to fix the underlying issues that lead to absenteeism.
- Communicates via e-mails, calls, etc. to targeted student population.
- Ensures state compliancy guidelines are met for student attendance, progress, and system log-ins.
- Ensure school policy and state requirements are met regarding all truancy withdrawals.
- Produce attendance/truancy reports for the school, county and state.
- Work with staff to assist students in situations where referrals to service agencies are necessary.
- Work with stakeholders to develop improved procedures that address attendance.
- Work with families and community support staff to prevent/deter juvenile delinquency.
- Develop and implement educational workshops related to truancy law for school staff and families.
- Assist staff on projects regarding student attendance/truancy.
- Oversee student engagement as it pertains to the school’s engagement policy.
- Communicate with families whose students have missing sessions as indicated by the school’s engagement policy.
- Support families with documentation of excused absences.
- Refer students to the Academic Review Board, as specified by the school’s process.
- Work with all stakeholders to support student attendance and engagement.
- Investigate cases of unexcused and excessive absences and tardies and enforce provisions of compulsory attendance laws.
- Issue warnings and filing complaints against students, parents, or individuals with parental control in accordance with compulsory attendance laws, Kansas Education Code, and board policy; and refer to appropriate court.
- Interpret and communicate compulsory attendance laws and school policy to parents and students.
- Represent the school district in court hearings resulting from attendance problems.
- Investigate cases of suspected drop out; retrieve textbooks and/or any other school property.
- Performs other related duties, as assigned, for ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment; using pertinent software applications; preparing and maintaining accurate records; classifying data and/or information; customer service; planning and managing projects; promoting activities
and/or events; optimal communication skills; screening telephone calls; analyzing data; collecting money; conducting meetings; and implementing effective spoken and written communication skills.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include commonly accepted office application software and machines; vocational standards; district attendance; legal truancy processes and consequences; truancy stakeholder responsibilities; bookkeeping practices; business telephone etiquette; concepts of grammar, spelling and punctuation; office equipment and technology; and recordkeeping and record retention practices.
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is
required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working independently; working with frequent interruptions; problem solving; trouble shooting; communicating with persons of diverse backgrounds; using critical thinking to assess and implement; multitasking; providing accuracy and attention to detail; analyzing issues and determining appropriate course of action; diffusing argumentative behavior; displaying tact and courtesy; organizing tasks; setting priorities; working as part of a team; and working extended hours.
Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; tracking budget expenditures. Utilization of some resources from other work units are often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, and significant fine finger dexterity. Generally, the job requires 25% sitting, 37% walking, and 38% standing. This job is performed in a generally clean and healthy environment.
Experience: Job related experience is required.
Education: Targeted, job-related education with study in job-related area.
Required Testing Certificates and Licenses
Valid Driver’s License & Evidence of Insurability
Continuing Educ. / Training Clearances
Criminal Background Clearance
FLSA Status Approval Date Salary Grade
Non-Exempt May 4, 2021 Professional III
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.