Special Education Clerk
Job | Posted 6 days ago
Position Title: Special Education Clerk, Special Programs Clerk
Position Type: Salaried ($16,443 annual) / Exempt
Position Hours: Mon - Fri, 40 Hours per week
Reports To: Campus/Area SPED Lead Teacher
Length of Term/Employment: 220 days/ At-will
Position Mission: This position is to provide secretarial and clerical support for Special Education department at the school site. This position will assist the Special Education Manager of administrative details and will perform other general office duties as assigned.
Position Minimum Qualifications:
- High school diploma or GED.
- Excellent knowledge in specific computer programs such as /word/excel/google drive/google calendar.
- Able to work independently.
- Friendly and professional demeanor.
- Experience maintaining and prioritizing a calendar.
- Exceptional in verbal skills and effective organizational skills.
- Skilled in data entry, filing, telephone, and written communication skills.
- Ability to maintain confidentiality.
- Knowledge of special education preferred.
- Bilingual preferred
Major Responsibility and Duties:
- Assist Program staff with clerical tasks.
- Perform routine checks and comparisons of reports or records for compliance with
- specific program requirements.
- Prepares and completes mailing process of student records or correspondence.
- Assists with organizing of records, maintaining of Special Education student folders, and other permanent records assigned and while protecting confidentiality of student records and information.
- Prepare and process record requests from other schools/colleges for student records.
- Schedules students for testing and assessment appointments.
- Answer telephones and respond to inquiries.
- Assist students/parents with general program information.
- Use School Pathways - Student Information System to add, edit and monitor Special Education students.
- Compile Compliance Reports - Cumulative data source to add, edit and monitor all Special Education students (all schools & sites).
- Audit and Review (Internal Monitoring).
- Travel to multiple resource centers.
- Provides support in special education for enrollment and identification of special education students.
- Participate in department and program trainings and meetings (on-site and off-site).
- Communicates effectively and timely with Special Education Departments.
- Facilitates successful monitoring and completion of compliance checklists of IEPs as meetings occur.
- Operates SEIS related CASEMIS functions.
- Understands and operates PEIMS, ESPED, and TxEIS.
- Strictly adheres to timelines.
- Perform other tasks as assigned.
- Able to manage demanding schedules with a professionalism attitude in stressful situations.
- Adhere to attendance and all Jubilee policies.
- Perform disaster duty when needed.
- Attend professional growth activities to keep abreast of innovative techniques in maintenance operations.
Charter & Community Responsibilities:
- Convey the charter’s mission to the public and encourage support in accomplishing the mission.
- Illustrate understanding of Charter and community needs and begin activities to meet those needs.
- Demonstrate the use of productive and efficient skills to raise community and parent involvement.
- Actively participate in student recruitment efforts.
- Encourage a constructive, thoughtful climate for learning.
- Promote fairness of students and staff from all cultural backgrounds.
- Communicate with students and staff in an effective manner that promotes and sustains the Jubilee culture.
Mental Demands/Physical Demands/Environmental Factors:
- Ability to work in direct sunlight for extended periods of time.
- Ability to work in extreme cold or wintry precipitation.
- Ability to lift and carry 50 lbs.
- Ability to bend, stoop and twist continuously throughout the day