Migrant Education Program Assistant/Records Management
Migrant Education Program Assistant/Records Management
POSITION TYPE: Classified/Non Exempt
HOURS: 8 hours/day - 1.0 FTE
START DATE: Upon Hire
BENEFITS: Medical, Dental, Vision insurance, paid leaves and holidays, Public Employee Retirement (PERS). Full description of benefits available in ESD-LCEA Collective Bargaining Agreement.
- Complete job description is attached.
- Please ensure that your cover letter explains how your experience and interest make you an ideal candidate for this position.
PRIMARY DUTIES AND ACCOUNTABILITIES:
A. Provide general clerical, record keeping and organizational support for Title programs.
1. Provide support for activities associated with Lane ESD Title programs, including processing purchase orders, personal services contracts, and district reimbursements and invoicing.
2. Assist with annual budget development; monitor and reconcile assigned program and grant budgets.
3. Order supplies for assigned programs.
4. Provide secretarial/clerical support to the program staff including processing required grant program reports and preparing correspondence and documents.
5. Maintain electronic parent notification system.
6. Create and maintain databases of information for program activities.
7. Maintain Title program materials and equipment inventory.
8. Assist with the planning and organization of trainings/workshops/meetings, summer school, and other program-related events and activities.
9. Provide note-taking support for meetings as assigned.
10. Provide logistical support for MEP Summer programs.
B. Maintain MEP program records, including student records as required to meet MEP needs.
1. Complete timely and accurate entry of student and program data.
2. Compile and aggregate data from multiple sources (electronic and otherwise) to meet program reporting needs, including the identification of priority for service students.
3. Prepare and distribute routine and specialized reports as required. (eg. Enrollment, expiration, and re-qualifying reports.)
4. Assist consortium districts in meeting reporting requirements and deadlines and maintain records including MEP withdrawal, enrollment and re-enrollment process.
5. Serve as resource to consortium districts staff on use of report information, application of program regulations, and referrals to community resources.
a. Attend State meetings and trainings as required.
C. Perform other duties as assigned.
1. High school diploma or equivalent and two years of general office experience or a combination of post high school education and experience are required.
2. Proficiency in the use of web-based communication tools and information sharing systems, spreadsheet, database, and word processing software to perform the duties of the position and knowledge of basic bookkeeping processes are essential.
3. Advanced knowledge and conceptual understanding of databases is required.
4. Ability to fluently speak, read, and write both English and Spanish required.
5. Demonstrated experience in successfully working with families from diverse backgrounds including socio-economic status, race, ethnicity and language is required.
6. A valid Oregon driver’s license or ability to obtain one is required.
7. Ability to obtain certification related confidential records management as required to access state and national online data systems and recruiter requirements.
About Lane ESD’s Lane Migrant Education Program
Lane ESD Migrant Education Program (MEP) provides Title IC administration, identification and services for 29 school districts in Lane and Douglas counties.
Title IC funds support high quality education programs for migratory children and help ensure that migratory children who move among the states are not penalized in any manner by disparities among states curriculum, graduation requirements, or state academic content and student academic achievement. MEP services include: 24 hour accident insurance, parent involvement and meetings, referrals to community resources, academic support, college and career transition classes, pre-school support, and summer school.
About Lane ESD
In providing services to Lane County school districts, Lane ESD seeks to fulfill our core purpose of Shaping the Future: Supporting Excellence in Education. Lane ESD employees strive to embody core values of equity, commitment, leadership, collaboration, and integrity.
The mission of education service districts is to assist school districts and the Department of Education in achieving Oregon’s educational goals by providing equitable, high quality, cost-effective and locally responsive educational services at a regional level. The ESD partners with school districts, local universities and community college, and other community agencies in providing quality services to the component school districts in Lane County.
Lane Education Service District provides a wide array of services to the 16 School Districts in Lane County serving about 45,000 students. Services in special education, school improvement, technology, and administrative services are designed to support districts in meeting the challenge of serving a diverse student population. We focus on systemic school improvement, multicultural curriculum, and assisting districts in development of students who are well prepared to be global citizens. Additional information about Lane ESD is available at www.lesd.k12.or.us
Lane ESD is an equal opportunity employer, and complies with federal and state statutes which prohibit discrimination on the basis of race, color, national origin, religion, sex, age, handicap and marital status.