Sr. Office Assistant (Auto)

Job | Posted 4 months ago
Start Date
Position Areas
Non-Instructional Support


Must currently hold the title of Sr. Office Assistant (Automated Systems) within the Westchester Civil Service System or
be reachable on the Westchester Civil Service List for Sr. Office Assistant (Automated Systems)

Pupil Personnel Services-Department

Job Title: Sr. Office Assistant (Automated Systems) Job Category: Non-Exempt
Department/Group: Civil Service
Job Description
Job Summary:Under general supervision, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff.  This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats.  Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text.  A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis.   This position requires advanced level skills and he position functions independently in carrying out complex assignments.  Supervision may be exercised over subordinate personnel.  Related work as required.
Minimum Qualifications:
  • Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List.
  • Graduate of High School or GED
  • Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents.
  • Good knowledge of office procedures, equipment and business English
  • Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage
  • Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage.
  • Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute
  • Ability to operate office machines
  • Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software
  • Ability to perform simple arithmetic computations
  • Abilty to comprehend written material
  • Ability to maintain complex records and files
  • Ability to comprehend and carry out complex verbal and written directions
  • Ability to get along well with others
  • Good judgment and discretion, dependability, tact, courtesy, and initiative.
Primary Activities
 Duties include but are not limited to:
  •  Support and enhance the office operations through streamlined administrative assistance.
  • Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature.
  • Maintaining filing systems with accurate and complete records and files.
  • Assist district personnel as point of contact for information.
  • Create and manage multiple forms of data through various medias and programs (ie Fronline/IEPDIRECT)
  • Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports.
  • Maintain calendar and screen incoming calls.
  • Knowledge of the processes and procedures of the Committee on Preschool Special Education is preferred.
  • Other duties specific to office assignment.
Physical Demands
While performing the duties of this job, the employee:
  • is regularly required to stand, walk, and sit.
  • Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position.
  • Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear.
  • Occasionally required to lift and/or push up to 25 pounds.
  • Must have specific vision abilities for close vision, distance vision, and depth perception.
Work Environment
  • The noise level in the work environment is typical for a school environment.
  • The incumbent continuously interacts with the public and other staff and frequently meets multiple demands from several people.
  • Work generally performed indoors.
Last Updated By: Date/Time:

Posted By

Yorktown Central School Dist

2285 Broad Street , Yorktown Heights, NY 10598

At the following locations

Pupil Personnel Services

2725 Crompond Road Room 105, Yorktown Heights, NY 10598