Executive Assistant/Registrar

Posted 5 months ago
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Employment Type
Full-time
Start Date
Immediately
Position Areas
Pupil Services

Description

Interacts with public, County staff, or vendors in order to obtain goods/services, assist them in using agency services, equipment, programs, and/or facilities, collect fees, answer questions, identify their service needs or locate missing materials.

· Files a variety of correspondence, documents, requests received, and other forms/materials in order to provide documentation of activities and comply with agency/State records management, and agency operating policies and procedures.

· Prepares a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff and/or the public.

· Updates/maintains a variety of databases/spreadsheets in order to facilitate information recording, storage, and retrieval and/or to track activity/volume of work.

· Develops a variety of forms in order to facilitate/standardize information gathering, compilation, and/or retrieval, facilitate order/request processing, and/or to facilitate audit compliance.

· Sets up a variety of files in order to facilitate case or work management and tracking and facilitate storage and retrieval of information.

· Processes requests for agency materials/information received by phone, fax, email, or in person in order to provide requested materials/information.

· Schedules a variety of meetings in order to facilitate intra-office communications and/or coordinate/facilitate staff interaction with the public.

· Gathers information relevant to the work assignment in order to facilitate updating/maintaining a variety of databases/files.

· Contacts appropriate personnel in the field in order to facilitate timely response to citizen complaints, notify supervisors of urgent situations/issues needing their attention and/or to obtain information regarding work status/schedules.

· Retrieves information/summary reports from a variety of databases/ spreadsheets in order to facilitate data/trend analysis, and/or provide data/information to staff, County officials, and/or the public.

· Proofreads printouts, summary reports, or on screen data in order to identify data entry errors.

· Updates/maintains a variety of databases/spreadsheets in order to facilitate information recording, storage, and retrieval and/or to track activity/volume of work.

· Maintains adequate amounts of a variety of supplies, materials and equipment in order to ensure availability of items needed for efficient operation.

· Processes money received in order to account for loan payments, user fees, satisfaction of liens and/or fines.

· Performs related work as required.

Posted By

The Collegiate School

940 Tarpon Street , Fort Myers, FL 33916
 

At the following locations

The Collegiate School

940 Tarpon Street , Fort Myers, FL 33916