Fiscal Officer – School Readiness
FISCAL OFFICER/SPECIAL FUNDS
NATURE OF WORK
This is responsible fiscal, management and administrative work involving the preparation, analysis and recording of complex financial data. Work involves establishing and maintaining accounting records for State, Federal and Private Foundation grants and preparing reports. Work is performed under the general supervision of the Department Head or his/her designee, and is reviewed for conformity with accepted standards and established procedures.
ILLUSTRATIVE EXAMPLES OF WORK
Analyzes financial transactions, prepares and posts financial data, such as revenue, expenditures and encumbrances, and disbursements to general and/or subsidiary ledgers; makes corresponding entries to computerized and manual accounting records. Prepares financial reports and statements including reports on cash disbursements and receipts for internal and external use
Prepares and reviews cash flow and revenue forecast reports.
Processes requisitions and other requests for payment.
Advises other personnel who have responsibility for expending funds of the status of accounts.
Reviews grant abstracts for completeness, accuracy and conformance to budget and payroll requirements as well as adherence to established departmental requirements
Sets up grant related budgets and monitors spending patterns.
Convenes budget meetings with program managers.
Plans, analyzes and makes procedural recommendations relating to work in the department.
Advises and assists program managers and staff in the proper use of budget and payroll procedures and forms.
Advises and assists in the proper use of sub grantee budget procedures and reporting forms.
Reviews financial reports of sub grantees for accuracy and resolves discrepancies
Analyzes sub grantee reports and meets with them to offer technical assistance on establishing and maintaining financial reports and record-keeping systems.
Reviews procedures for adherence to standard accounting principles.
Supervises the work of the accounting staff.
Performs related work as required.
REQUIREMENTS OF WORK
Graduation from an accredited four-year college or university with major course work in finance, accounting, municipal finance, business administration, public administration: 5 to 7 years of experience in accounting involving the analysis and recording of financial transactions and the preparation of financial reports;internal and external audits 2 years of general experience at the managerial or any equivalent combination of training and experience which provides the following knowledge’s, abilities, and skills:
Thorough knowledge of accounting principles, practices and procedures.
Thorough knowledge of the principals of financial transaction analysis and classification.
Ability to analyze and interpret accounting data and fiscal reports and prepare standard and specialized reports and statements therefrom.
Ability to interpret contract regulations and legislation.
Ability to interpret and implement pronouncements of Government Accounting Standards and ensure compliance with restrictions on grant funds.
Ability to maintain records and prepare reports on various departmental fiscal operations.
Ability to establish and maintain effective working relationships with staff, sub grantees and general public.
Ability to exercise judgement in applying and interpreting policies and procedures.
Ability to organize and present ideas effectively and orally and in writing.