Administrative Assistant

Job | Posted 15 days ago


Job Title:         Administrative Assistant

Reports to:      Executive Director of ELC

Essential Duties and Responsibilities:
Administrative Assistant to the ELC Administrative Team.

Supervises: NA
Job Requirements: Minimum Qualifications:
  • Assists board and administrators in serving the community
  • Serves as an ambassador for the ELC
  • Handles complex and multiple assignments with poise, efficiency, accuracy, and confidentiality
  • Commits to thoughtful and thorough service for all constituents
  • Maintains electronic communications, schedules, documents, files
  • Ability to mult-task and prioritize assignments in a fast-paced work environment
  • Effective communicator with all stakeholders
Essential Job Functions:
  • Administrative Support
    • Serves as Confidential Secretary to the Administrative Team and is responsible for all clerical duties associated with the administrative teams.
    • Supports Administrative Team in securing substitute staff members.
    • Maintains a schedule of appointments and makes arrangements for professional development, interviews, observations.
    • Performs special assignments and other duties as determined by the Administrative Team.
    • Writes articles, notes, letters and memos as required by the Administrative Team.
    • Advises the Administrative Team immediately of the existence of any problems deemed to warrant prompt attention, advice or intervention.
    • Supports Administration set up of meetings, professional development, ELC activities including but not limited to: space allocation, space set up, copies, food, beverages, snacks, supplies as needed.
    • Maintains electronic filing systems.
    • Assists Administrative Team in supporting staff through obtaining school bus endorsement and maintains proper files and documentation.
  • Business Office Support
    • Yearly compliance training as directed by administration.
    • Posting of required notices.
    • Supports administration in new hiring procedures.
  • General Office Support
    • Places and receives telephone calls and records messages.
    • Welcomes visitors and arranges for their comfort.
    • Maintains files in all areas relating to the ELC.
    • Coordinates and prepares for special district functions such as community forums, trainings, special meetings.
    • Sets up staff door access cards.
    • Attends school and community meetings, workshops and conferences as determined by the Executive Director.
    • Responsible for advising the Executive Director of federal and state legislative matters and legal decisions, which affect the district and location information, and maintaining files to keep abreast of such issues.
    • Keeps abreast of outstanding achievements by students and staff requiring recognition by the Executive Director.
    • Maintains effective communication with various city, county and state offices to facilitate cooperation regarding mutual concerns.
    • Promotes effective public relations through telephone and written communications with citizens.
    • Coordinates and prepares for special district functions such as community forums, trainings, special meetings.
    • Set appoitnments for ELC clinics and Administration.

Physical Requirements:
While performing job, employee is required to: (F = Frequently, O = Occasionally, S = Seldom)
Climb Ladders S Kneel F Lift/Carry >50 lbs S Push/Pull >50 lbs S Talk F
Climb Stairs S Lift/Carry under 10 lbs F Push/Pull under 10 lbs O See F Twist F
Crawl S Lift/Carry 10-25 lbs O Push/Pull 10-25 lbs S Squat F Walk F
Hear F Lift/Carry 25-50 lbs S Push/Pull 25-50 lbs S Stoop/Bend F
Calendar/Work Schedule:        
_______ 12-month Administrative Calendar
_______ 10.5-month Faculty Calendar
___   X__12-month Support/N-Staff Calendar
_______ Other:

  __    X__ Regionally-Competitive (not paid per a collectively-bargained contractual agreement)

          ___  Admninistrative
________ Licensed Staff
___ _X___Support Staff

 FLSA Status:
 ____X__  Non-exempt from overtime under the Fair Labor Standards Act
  ___ ____ Exempt from overtime under the Fair Labor Standards Act

Posted By

Exceptional Learners Collaborative

601 Deerfield Parkway Door #10, Buffalo Grove, IL 60089
Compare with State

Amount per Student

State Average: $13,341

% ELL Students

State Average: 10%

Student Teacher Ratio

State Average: 15.71

% IEP Students

State Average: 15%



State Average: 246