Purchasing, Accounts Payable, Bidding Clerk

Posted a month ago
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Start Date
09/22/2020

Description

ANTICIPATED


JOB SUMMARY

Ensure all bids are prepared and tabulated, district orders are processed, invoices are paid, vendor information is maintained, and credit applications are completed. All tasks are completed using financial accounting and banking software, Google and Microsoft applications.

RESPONSIBILITIES

Prepare purchase orders in computerized accounting system, verify account balance, and mail/fax to appropriate vendors, warehouse, building, and file. Enter and post all invoices from all funds through the computerized accounting system, prepare checks and mailed for received merchandise/orders and services. Reimburse expenses to district faculty members for conferences and workshops, mileage, and school tuition. Prepare sales tax-exempt forms and credit applications as requested by vendors. Prepare and process bid lists for supplies; prepare a spreadsheet of low bids and purchase orders from the bids submitted. Maintain communication with warehouse and vendors to reconcile differences with orders and invoices, ensuring items were received. File invoices, check registers, vendor reports, etc. and maintain files. Maintain vendor files, which include assigning vendor numbers in the computerized accounting system. Perform other duties as assigned by the Business Manager.

Posted By

Northeastern York School District

41 Harding St., Manchester, PA 17345