Administrative Assistant to the Superintendent

Job | Posted a month ago
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Description

FREMONT COUNTY SCHOOL DISTRICT #14
DISTRICT ADMINISTRATIVE SECRETARY
JOB DESCRIPTION

TITLE: District Administrative Secretary

QUALIFICATIONS:
  1. Must have a High School Diploma or equivalent.
  2. Three years experience working in a school or district office setting or graduation and certification from a recognized office practice program 
  3. Experience and moderate skill in using word processing programs
  4. Any alternatives to the above qualifications as the Board may find appropriate or acceptable.

REPORTS TO: Superintendent

JOB GOAL:  To provide direct assistance to the Superintendent and Assistant Superintendent so they may devote maximum attention to the central issues or problems of education and educational administration, and to assure the smooth and efficient operation of the central administration office so that the office’s maximum positive impact on the education of children can be realized.

PERFORMANCE RESPONSIBILITIES OF ADMINISTRATIVE ASSISTANT:
  1. Adheres to district policies
  2. Arrives to work on time and attends work on a regular basis with amount of days missed not significantly impeding the performance of duties
  3. Demonstrates effective interpersonal relationship skills by greeting all visitors courteously and attempts to meet their needs to the best of his/her ability
  4. Uses discretion and maintains the same level of ethical behavior in handling situations requiring confidentiality as that which is expected of fully licensed professionals
  5. Works effectively with all levels of school personnel
  6. Selects appropriate channels for resolving concerns/problems
  7. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations
  8. Uses written communication appropriately and professionally
  9. Places and answers calls, records messages, maintains a log of calls and returns phone calls promptly
  10. Maintains an appropriate and flexible schedule
  11. Maintains and submits reports in a accurate and timely manner
  12. Processes incoming and outgoing mail
  13. Accurately transcribes and types minutes of board meetings
  14. Disseminates information for the Superintendent and Assistant Superintendent in an accurate and timely manner
  15. Prepares and disseminates board packets in a timely manner
  16. Contacts board members at the direction of the Superintendent
  17. Synthesizes board communications to organize, plan and set special meetings
  18. Serves as guardian and maintains all necessary district office files ensuring they are updated, confidential, accurate, and efficiently organized
  19. Manages employee application and certification processes
  20. Plans, organizes, and implements district-wide school lunch record keeping and reporting system
  21. Maintains a schedule of appointments and makes arrangements for conferences, interviews, etc. with the Superintendent
  22. Keeps Board Policy Manual updated
  23. Performs any bookkeeping tasks associated with the position
  24. Orders and maintains office supplies as needed
  25. Types and copies a wide variety of materials for the board and central administration office
  26. Provides accurate data to schools and district as requested
  27. Attends appropriate meetings
  28. Encourages, models, and maintains high standards of conduct
  29. Stays current with job-related trends
  30. Performs other duties as may from time to time be assigned by supervisors and cross training within office.

TERMS OF EMPLOYMENT: At-will 240 days
EVALUATION:  Performance of this job will be evaluated in accordance with provisions of the Board’s policy on the evaluation of support staff.

 
  
 

Posted By

Fremont County School District 14

638 Blue Sky Highway , Ethete, WY 82520
 

At the following locations

Central Office

638 Blue Sky Highway 638 Blue Sky Highway, Ethete, WY 82520



Insights
Compare with State

Amount per Student

$32,695

State Average: $18,706

% ELL Students

10%

State Average: 3%

Student Teacher Ratio

State Average: 12.38

% IEP Students

15%

State Average: 14%

FTE

State Average: 274