Secretarial Assistant - recommendation pending
Secretarial Assistant - Olathe West High School
Starting hourly pay: $11.32/hour (Based on education and experience)
8 hours per day
Benefit and retirement eligible
Purpose Statement- The job of Secretarial Assistant was established for the purpose/s of providing clerical support to assigned school site personnel; communicating information to staff and the public; providing complete and accurate records; collecting funds for daily meal transactions as needed and/or assigned; balancing accounts and depositing funds utilizing established accounting practices; and providing information and/or direction as may be requested. This position reports to Building Principal.
Administers first aid and prescription medications to students (under the direction of a health care professional) as needed and/or assigned for the purpose of meeting immediate health care needs within established guidelines.
Answers telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Assists students, teachers, secretarial staff, administration, PTO, in the completion of their duties (e.g. laminating, proof reading, copying, greeting, arranging for lunches, scanning, taking photos, assisting with fire drills, summer school, etc.) for the purpose of ensuring a safe and efficient work environment.
Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, SIT meetings, printing requests, etc.) for the purpose of disseminating information to appropriate parties.
Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
Collects payments for a variety of events and programs (e.g. fines, fees, food items, lunch tickets, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
Distributes materials (e.g. mail, checks, supplies, messages, printing, flyers, etc.) for the purpose of ensuring delivery to addressee.
Maintains manual and electronic documents files and records (e.g. letters, forms, reports, on line calendar, day care providers, attendance, newsletters, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Maintains inventory of supplies and materials (e.g. forms, office supplies, textbooks, etc.) for the purpose of ensuring items' availability.
Monitors students referred for illness, disciplinary action, ISS, recovery, and in the lunchroom for the purpose of ensuring student welfare and maintaining a secure environment.
Monitors attendance and contacts parents who have not notified the District that their child will be absent as assigned for the purpose of documenting reasons for student absences and ensuring that absent students are safe.
Monitors student food choices as assigned for the purpose of ensuring compliance with established financial and student nutritional guidelines.
Prepares sales transaction documents (e.g. daily cash receipts, record breakfast and/or lunch counts, etc.) for the purpose of providing written support and/or conveying information.
Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, notes home on lunch balances, etc.) for the purpose of communicating information to other parties.
Processes daily transaction data for the purpose of documenting activities, maintaining accurate account balances and/or conveying information.
Reconciles cash and credit receipts to meal count as assigned for the purpose of maintaining accurate account balancing and complying with established policies and/or procedures.
Responds to inquiries of students, staff and parents (e.g. general school questions, type and/or cost of meals and food items, account balances, etc.) for the purpose of providing information and/or direction.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
SKILLS are required to perform single, non-technical tasks using existing skills. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records; and handling money/deposits.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; office methods and practices; and health standards.
ABILITY is required to schedule activities; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities; dealing with frequent interruptions; and multi-tasking.
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and tracking budget expenditures. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to impact the Organization’s services.
Work Environment: The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 70% sitting, 20% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Criminal Justice Fingerprint/Background Clearance; TB Test; Required