Part-time Human Resources Assistant II

Job | Posted 15 days ago
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Description

HUMAN RESOURCES ASSISTANT II 
Hiring Pay Range: $17.05 - $18.10 /hr, DOE
Schedule: Monday-Friday, 7:30 AM - 11:30 AM (schedule will shift to 6 - 10 AM when in-person learning resumes, in order to function as liaison with our substitute vendor)
20 hours per week, 12 months (year round)
Location: Murphey Admin. Center
Target Start Date: ASAP

*This position is half-time, so the incumbent is eligible for full dental and vision coverage for herself/himself and her/his entire family.

 
Definition:   Under the immediate supervision of the Human Resources Director, performs work of moderate difficulty coordinating employment functions and acting as a liaison with the District’s substitute vendors.
 
Essential Functions:  (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)
 
Tasks

  • Maintains and processes electronic job applications, routing them to hiring managers for review;
  • Maintains records for employees, including certified, classified, coaches, Community Schools, or volunteers, both electronic and paper;
  • Acts as the primary liaison with the District’s substitute vendors.  Ensures that daily absences are filled during the early morning hours and updates the on-line substitute/absence management system.  Audits invoices from the substitute vendors;
  • Coordinates fingerprinting of employees and volunteers and tracks background check results;
  • Conducts orientations for new employees, ensuring that all necessary paperwork is completed and that employees receive appropriate policies and procedures.  Also, prepares employee ID badges;
  • Assists with the preparation of personnel memoranda for the Governing Board with new hires, terminations, status changes, etc.;
  • Generates and distributes periodic reports from the Human Resources Information System (database);
  • Routinely communicates and coordinates with the Payroll Office;
  • Recommends modifications to procedures when needed to ensure that processes and procedures run smoothly for the benefit of employees;
  • Answers routine HR questions from employees and prospective applicants;
  • Provides general support to the HR department, including answering phones, routing calls and taking messages as needed;
  • Provides backup support to the District Office Receptionist, covering lunches and absences;
  • Performs other related duties as assigned.
 
Knowledge, Skills and Other Characteristics:
  • Knowledge of spreadsheets, word processing and financial/HR software
  • Knowledge of office practices, procedures and systems
  • Skill in accurately preparing, maintaining and proofing a variety of detailed employment records
  • Skill in organizing and prioritizing work and meeting established deadlines
  • Skill in performing data entry
  • Skill in communicating effectively, orally and in writing
  • Skill in establishing and maintaining effective working relationships with staff and administrators
 
Minimum Required Qualifications:
High school diploma or GED and two (2) years of administrative experience, preferably in Human Resources. 

 
 

Posted By

Catalina Foothills School District

2101 E River Road, Tucson, AZ 85718
 
Insights
Compare with State

Amount per Student

$8,026

State Average: $8,651

% ELL Students

1%

State Average: 6%

Student Teacher Ratio

18.78

State Average: 23.13

% IEP Students

9%

State Average: 12%

FTE

489

State Average: 143