Front Desk Reception / Administrative Assistant

Job | Posted 4 months ago
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Description

GENERAL SUMMARY
Serves as the initial contact for all general District telephone inquiries and foot traffic. Contributes to effective school/public relations by prompt and courteous handling of all telephone calls, inquiries, and visitors to the District Office and disseminates general information.  Provides responsible secretarial and administrative support to the designee. Exercises independent judgment in performing activities such as scheduling activities, coordinating office functions, administering support for district programs, handling special projects and problems, etc.  Reports to the Superintendent of Schools.
 
Education and Experience:
Associate’s degree in secretarial science with six to nine years of responsible secretarial and administrative support experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
 
Knowledge:
Knowledge of Business English, grammar, spelling, punctuation, and mathematical computation. Working knowledge of departmental policies, procedures, and operations. Comprehensive knowledge of District switchboard, phone and computer systems. Knowledge of departmental responsibilities and key contact personnel. Knowledge of modern office procedures, systems and equipment such as computers, calculators, and other data entry and word processing equipment. Advanced knowledge of Business English, spelling, punctuation, mathematical computation and possession of an excellent vocabulary advanced knowledge of departmental policies, procedures, and operations. Advanced knowledge of spreadsheet analysis, and database design/operations. Knowledge of the records and reports which must be prepared and maintained. Strong knowledge of e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Knowledge of bookkeeping and accounting practices. Knowledge in maintaining confidentiality of information of a sensitive and confidential nature.
 
Skills/Effort:
Ability to interact professionally and courteously with others, including difficult people. Ability to maintain standards of accuracy in exercising duties. Ability to operate a switchboard and forward calls. Ability to work on various assignments and administrative assistant tasks. Ability to type clear copy at the minimum required rate. Skill in the use of general office equipment such as calculators, word processors, computers, etc. Good written and verbal communication, organization, mathematical, organizational, and telephone skills.  Ability to analyze varied and complex functions, processes and tasks for the preparation of varied and complex meetings, records and reports. Ability to maintain high standards of accuracy in exercising multiple duties. Ability to anticipate work to be completed and initiate proper and acceptable direction for completion of work with little to no supervision and instruction. Ability to work independently on responsible and confidential assignments and complex administrative tasks. Ability to use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner. Ability to make arithmetical computation and tabulations with speed and accuracy. Excellent verbal communication, organization, time management and telephone skills.  
 
Working Conditions:
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that required constant attention, and meeting deadlines. Physical demands are restricted to office work requiring the lifting/moving of items weighing up to 25 pounds. Routine local travel is required; no overnight travel is required. Job requires the operation of standard office equipment. Nature of job requires frequent use of a computer and monitor for long durations.
 
POSITION LOCATOR CODE: 2.08
 

Posted By

Hampton County School District 02

635 4th Street, Estll, SC 29918
 
Insights
Compare with State

Amount per Student

$16,253

State Average: $11,316

% ELL Students

4%

State Average: 6%

Student Teacher Ratio

13.93

State Average: 15.20

% IEP Students

15%

State Average: 13%

FTE

118

State Average: 766