JobID 226 : Purchasing-Accounting Clerk (#2023698)

Job | Posted 2 months ago
Job Type


Job Title: Purchasing-Accounting Clerk                   Reports to: Executive Director of
Financial Services
Dept./School: Finance                                               Pay Grade: Para PG 5
Deadline: Until filled                                                  Calendar: 226 days

Primary Purpose:

Purchase materials and equipment for the district following established district criteria and state purchasing rules for competitive bidding, informal quotations, and negotiations. Process all district travel. Under general supervision, perform bookkeeping, data entry, and maintain district financial records.


High school diploma or GED
Special Knowledge/Skills:
Knowledge of computerized accounting system
Knowledge of bookkeeping principles and practices
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
3 years clerical and accounting experience preferred

Major Responsibilities and Duties:


  1. Assist with purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, and requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state purchasing rules.
  2. Assist with preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
  3. Assist with evaluation of formal bids and make recommendations for the awarding of contracts to Executive Director of Financial Services for school board approval.
  4. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
  5. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
  6. Detect and resolve problems with incorrect orders, invoices, and shipments.
  7. Prepare and maintain vendor database and bidder lists.
  8. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
  9. Assist with contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit.
  10. Prepare and reconcile travel for all district employees including hotel reservations.
  11. Compile, maintain, and file all reports, and other documents as required.


  1. Maintain complete and systematic records of assigned district financial transactions.
  2. Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
  3. Balance general ledger and subsidiary accounts by reconciling entries.
  4. Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
  5. Compute and record cash receipts summaries.
  6. Balance bank statements and work with Director of Accounting to resolve discrepancies in account records.
  7. Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.
  8. Compile, maintain, and file all reports, and other documents as required.
  9. Other duties as assigned.

Supervisory Responsibilities:


Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Application Procedures:

A complete application should be sent to:
David Rodriguez, Executive Director of Human Resources
Castleberry I.S.D.
5228 Ohio Garden
Fort Worth, Texas 76114
 You may submit an On-line Application at
All personnel of the Castleberry Independent School District shall be employed without regard to national origin, race, religion, sex, creed, age or handicapping condition.

Posted By

Castleberry Independent School District

5228 OHIO GARDEN RD, FORT WORTH, TX 76114-3729
Compare with State

Amount per Student

$9,958 (USD)

State Average: $10,068 (USD)

% ELL Students


State Average: 17%

Student Teacher Ratio


State Average: 15.26

% IEP Students


State Average: 9%



State Average: 558