JobID 5175 : School Registrar - West Valley Location (#1985167)

Posted 2 months ago
Job Type


Reports to: Campus Principal and Compliance Director
Essential Duties and Responsibilities:

  • Responsible for the registration and withdrawal of students
  • Requests records for new students transferring from other schools
  • Provides student records to other schools upon request
  • Evaluates and verifies documentation submitted as required for enrollment
  • Responsible for the collection and entry of student data into school’s SMS (Student management System) via InfoSnap or manual entry
  • Responsible for monitoring InfoSnap interest forms
  • Maintains automated (and manual) student records; generates reports, attendance sheets, 40 day (and 100 day) reports, and class lists
  • Maintains office and student CUM files
  • Maintains grades and attendance databases and extracurricular activity records for all students
  • Maintains database of student schedules, runs schedule reports and adjusts student schedules as necessary
  • Processes and maintains daily student attendance records and calls parents to verify absences

  • Collects daily data pertinent for attendance report submission/transmission as required by the Arizona Department of Education, as well as for daily, weekly, quarterly and annual reporting
  • Maintains attendance letters and communication with parents
  • Prepares report cards by grading periods
  • Collects and provides enrollment numbers/information to the district office
  • Performs perspective student tours
  • Provides information and assistance to new students and their parents
  • Answers the phones, distribute calls
  • Assists in the preparation of bulletins, school calendars, brochures and other announcements
  • Generates word processing and spreadsheet documents
  • Assists with the day-to-day operations of the school
Competencies, Skills and Abilities
  • Detail oriented
  • Proficient in PowerSchool
  • Excellent organizational skills
  • Proficient computer skills in Microsoft Office, Outlook, Google, Skype, GoToMeeting, etc.
  • Ability to remain self directed as well as to independently seek out answers to questions
  • Excellent communication skills
  • Ability to learn new software programs as needed
  • Ability to constantly review policies and procedures to increase efficiency
Preferred Qualifications
  • 1 -3 years of related experience