Administrative Assistant to Director of Specialized Services

Job | Posted 6 months ago
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Description

Administrative Assistant to the Director of Specialized Services 


Position Purpose

Under the direct supervision of  the Director of Specialized Services, provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Essential Functions:
  • Schedule  and Developing IEPs
  • Send Notice of IEP Team Meeting to ALL invited members10 calendar days before the meeting date and document all responses (i.e., administrator, parent, related service providers, and general education teachers)
  • Arrange for meeting room and teacher coverage
  • Gather input/data and draft the online IEP
  • Provide copies to parents
  • Send IEP with original signatures to Special Education Department within 5 school days
  • Return school file to locked cabinet/room
  • Ensure and confirm that each student has a special education folder. Contact the Special Education Department if information is missing or incomplete.
  • Verify that each IEP is current (no more than 365 calendar days since last IEP review)
  • Read and review each IEP
  • Disseminate IEP information to general education teachers and relevant service providers (e.g., therapists, bus driver, etc.).
  • Provide to all general education teachers and obtain signatures on Verification of IEP Dissemination (HB4384)
  • Prepare and mail dated IEP Progress Reports in accordance with school’s Progress Reports/Report Cards schedule
  • Maintain copies of each IEP Progress Report in students’ files
  • Complete Transition Activities for students age 14 and older
  • Complete/submit Medicaid billing for eligible students

Physical Demands
Nature of work requires an ability to operate standard business office equipment.  Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.  Physically demands require the ability to stand, bend, reach high and low, ay.  In addition, walking up and down stairs several times a day.  Must be able to lift 15 to 20 pounds for short periods of time and push and pull 15 to 20 lbs. 
 
Working Conditions
Majority of work performed in a general office environment.  Position requires availability for extended hours plus non-traditional hours required to perform job duties.  Also requires participation and attendance at organization-sponsored events and meetings.
 
 Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
               
                Note:
  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities
  • Abillity to complete monthly or quarterly expenditure reports
  • Ability to describe problems and work orally or in writing to supervisor as required
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work
  • Ability to carry out instructions furnished in written or oral form
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail)
  • Ability to problem solve job-related issues
  • Ability to work with a diverse group of individuals
  • Ability to process paperwork accurately according to standardized procedures
  • Ability to maintain confidentiality of information regarding students, employees and others
  • Organizational and time management skills
  • Knowledge of office management procedures
  • Knowledge of Student Managment Systems (Power School, Embrace, I-Visisons, ISBE Student Information System, etc.) 
  • Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business)
  • Ability to work cooperatively and positively with student’s parents/guardians
  • Strong technology skills
Physical and Mental Demands, Work Hazards
  • Works in standard office and school building environments.
  • Ability to work outdoors during outdoor student activities.
    *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
  • Graduation from high school.
  • College level course work in business, word processing, and office procedures preferred.
  • Associates or Bachelor's degree preferred.
  • Successful experience with office management in related area preferred.
FLSA Status:       Non-exempt

Posted By

South Holland School District 150

848 E 170Th St , South Holland, IL 60473
 

At the following locations

South Holland School District

848 E. 170th Street , South Holland, IL 60473



Insights
Compare with State

Amount per Student

$13,522

State Average: $13,341

% ELL Students

1%

State Average: 10%

Student Teacher Ratio

21.48

State Average: 15.71

% IEP Students

9%

State Average: 15%

FTE

83

State Average: 246