Secretary

Job | Posted 2 years ago
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Position Areas
Non-Instructional Support

Description

JOB CATEGORY:                                Secretarial, Clerical
JOB TITLE:                                          Secretary
JOB PURPOSE:                                  Perform necessary functions to support student achievement and district operations
 
Job Description:

1.  Provide Customer Service:

  • Answer phones
  • Verify, screen and greet visitors; maintain visitor logs as necessary
  • Maintain/stock office machines
  • Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgement and discretion with all stakeholders

2.  Maintain records and data necessary to operate in accordance with federal, state and district rules and regulations:
  • Accurately process forms and documents
  • Prepare and maintain organized files and paperwork
  • Enter absences and maintain student attendance records
  • May act as liaison to District Office

3.  Manage Department Finance:
  • Maintain accurate bookkeeping, budgets and records as needed
  • Process financial transactions accurately and promptly as needed

4.  Provide Support:
  • Determine priorities and coordinate workload to meet schedules and deadlines
  • Collaborate to resolve team/task challenges and issues
  • Good attendance record
  • Communicate effectively with other staff, students, families and other departments/agencies
  • Distribute mail and documents
  • Manage calendars and meeting logistics
  • Compose and maintain correspondence and reports
  • Maintain efficient inventory, ordering and distribution of supplies
  • May assist with substitute coverage

5.  Preserve confidentiality:
  • Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential

Other duties as assigned.

6.  Technical Literacy
  • Maintain updated user expertise for required applications, databases and office machines
  • Seek and attend opportunities to improve user proficiency

Databases and programs utilized on a daily basis:

PROGRAM                                REGULARLY               OCCASIONALLY            RARELY/NEVER
MS OFFICE                                      X
ESCHOOL                                        X*
NUMERA(TRACK-IT)                                                                 X
DOE/IMS                                           X*
FILEBOUND                                                                               X
FIRST STATE FINANCIAL (FSF)      X*                                     X*                                     X*
DSC                                                   X*                                     X*
GOOGLE DOCS                                                                        X                                       X
SCHOOL DUDE                                X*                                     X
SCHOOLOGY                                                                                                                     X
PHRST                                                                                       X
DEEDS                                              X*                                                                              X

*dependent upon departmental assignment

REQUIREMENTS:
Internal Candidates: Letter of Interest (Cover Letter) and Resume
External Candidates: Letter of Interest (Cover Letter), Resume and 3 Letters of Recommendation

Contact Information:
Christine Smith
HR Director
Christine.Smith@redclay.k12.de.us
302-552-3700

Posting Closes May 21, 2019 at Midnight

Posted By

Red Clay Consolidated School District

1502 Spruce Ave Wilmington , Wilmington, DE 19805
 

At the following locations

Red Clay Consolidated School District

1502 Spruce Ave Wilmington , Wilmington, DE 19805


Red Clay Consolidated School District

1502 Spruce Ave , Wilmington, DE 19805



Insights
Compare with State

Amount per Student

$16,137

State Average: $14,609

% ELL Students

14%

State Average: 7%

Student Teacher Ratio

15.68

State Average: 15.05

% IEP Students

15%

State Average: 15%

FTE

1,995

State Average: 349