HR- Payroll Specialist
POSTING DATE: February 25, 2019
CLOSING DATE: March 8, 2019
JOB TITLE: HR-Payroll Specialist
REPORTS TO: Chief of HR
COMPENSATION: $24.00 per hour
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintain the accuracy of employee master data in the HR information system. Enter and update information for new hires, leaves of absence, terminations, pay changes, and other transactions.
Enter and administer leave accruals based on District and union policies.
Scan and load paper records into the electronic documentation system.
Assist with the completion of end-of-year (EOY) processes.
Create spreadsheets of data for upload into the HRIS.
Conduct periodic audits of system data to verify accuracy.
Answer questions from employees, third-party vendors, state administrators, and other stakeholders regarding compensation, benefits and leave.
Load data into the time and attendance system used standard import templates.
Prepare time and attendance data for processing with the biweekly payroll process. Review time data for errors and apply manual adjustments / corrections as needed.
Provide help and support to time and attendance managers in the administration of timekeeping in the system. Help enter missed punches, update time and attendance assignments, and answer system questions.
Develop and assign work schedules in the timekeeping system for employees in collaboration with schools / departments.
Train district timekeepers and employees in the use of timekeeping system as needed.
Troubleshoot and escalate timekeeping issues with the system vendor as needed.
Enter pay assignments, bonuses, and related pay information in the payroll system.
Administer special pay awards, including attendance bonuses, longevity bonuses, divided class payments, etc.
Calculate and enter garnishment, tax, insurance, and other benefit deductions.
Maintain current knowledge on collective bargaining union agreements to ensure staff members are paid correctly.
Complete verbal and written employment and earnings verifications.
Export timekeeping and payroll data as needed to prepare reports and analyses.
Compile supporting documentation for spreadsheets and reports.
Prepare standard and ad-hoc reports for HR team members and the HR Chief as requested.
Work with IT to resolve report problems and to design new reports as needed.
Help resolve position assignment and classification discrepancies for state reporting (e.g. EMIS).
Department Support Administration
Assist in the administration of the payroll and time and attendance systems. Set up department codes, work types, leave types, and other data tables with District-specific information.
Assist in the development and implementation of improvements to timekeeping and payroll systems, processes, and procedures.
Help ensure that timekeeping and payroll procedures comply with federal, state, and District requirements.
Document timekeeping and payroll procedures for reference.
Cover the front desk, receive and route calls and emails to appropriate recipients, etc.
Coordinate / complete special department projects, including preparing quarterly newsletters and retirement brochures, distributing year-end communications, etc.
Serve as the backup for the Benefit Specialist position. Learn the core roles and responsibilities to adequately serve in the position on a temporary basis as needed.
Perform other duties as assigned.
CORE BEHAVIORS & COMPETENCIES
Dependability = reliable attendance, consistently address and resolve issues
Integrity = honesty, refraining from talking behind others’ backs, ethical decision-making
Collaboration = tactful and courteous with students, parents, public; work harmoniously with others
Compassion = showing concern, being friendly and approachable
Excellence = professional grooming and attire; commitment to delivering quality instruction
Analytical Thinking = think critically and solve problems in difficult situations; capable of handling interruptions effectively; appropriately organize and prioritize work to meet HR and payroll deadlines
Data Accuracy = Strong attention to detail in an environment with significant amounts of repetition; error-free entry and reliable audits that minimize HR and payroll errors
Organization Skills = ability to share information in meaningful ways; able to store records for quick, accurate retrieval
Adaptability and Flexibility = willingness to change methods and approaches as appropriate
Must be a U.S. citizen or have the legal right to work in the U.S.
Current and valid State of Ohio teaching licensure appropriate for the specific teaching position
Must pass Federal and Ohio Bureau of Criminal Identification and Investigation background check in accordance with Ohio Administrative Code Section 3301-83-06
Knowledge & Experience
Bachelor’s degree in an appropriate field and 2 years of experience, or an equivalent combination of education and experience
Thorough knowledge of payroll-related laws, regulations, and best practices, preferably in government entities
Commitment to maintaining the confidentiality of payroll information
Strong knowledge of HR information systems, Business Plus preferred
Strong knowledge of timekeeping systems, Timeclock Plus preferred
Mastery of Microsoft Excel or equivalent spreadsheet application
Working knowledge of Microsoft Word and PowerPoint, or equivalent applications
Occasionally lift, carry, push, and pull various items up to a maximum of 20 pounds (50 pounds on wheels)
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop
Work is performed in an office setting at a computer workstation
Occasional interaction with dissatisfied employees
Work may be subject to frequent interruptions
Some assignments are subject to completion within strict timelines
Periodic travel for meetings, professional development activities, and work assignments