JobID 228 : Executive Assistant to the Director of School (#1139566)

Job | Posted 3 months ago
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EXECUTIVE ASSISTANT TO THE DIRECTOR

  • Position: Executive Assistant - Level 1
  • Starting Pay: $18.00-$20.00 or more depending on qualifications
  • ~200 Days (10 Month) (School Year Position: August 1, 2018 – June 7, 2019)
  • Start Date: As Soon As Possible
  • Employer Paid Single Benefits
  • Employer Paid Parking
  • Employer Paid Sick and Personal Time
  • Hours: Typically, 7:45 a.m. – 4:15 p.m. – Some overtime and evenings required
 
DESCRIPTION
 
This is a confidential and complex position requiring a high degree of organizational planning, the performance of high level administrative duties and tasks requiring the exercise of independent initiative, knowledge, judgement and tact, and the ability to relieve the Director of administrative detail.
 
ESSENTIAL DUTIES
 
  • Represents the school and Director at all times and in the Director’s absence.
  • Keeps the Director informed of school operations and important information when the Director is off-site.
  • Maintains a visible presence in the school and assists with student management to support safety and security.
  • Preparation, development, and publication of required reports.
  • Prepare presentations of school data and develop reports and summary handouts.
  • Research and interpret laws relating and applying to policy, create draft policy for review, and maintaining the review cycle and current policy manual.
  • Attends all Board meetings (and other meetings, as needed) and prepares and publishes meeting agendas, minutes, documents, etc.
  • Assists Director in public relations, marketing opportunities, and all promotional materials.
  • Assists with prospective student days and new student orientation & leveling days.
  • Assist with staff recognition and appreciation events.
  • Develop and maintain databases for personnel matters and staff evaluations.
  • Performs research, analysis, drafts, and report preparation in response to specific requests.
  • Composes correspondence, as necessary.  Reviews and interprets highly confidential information.
  • Processes purchase orders and reviews and maintains accurate budget.
  • Oversees and assists with facilities operations and issues.
  • Assists with events & other school sponsored activities. Manages staff parking at the MN Science Museum and Metro Transit arrangements
  • Liaison to technology management company – help troubleshoot technology issues and contact appropriate support people, as needed.
  • Implement changes to improve school operations and make them more efficient.
  • Manages school calendars and schedules meetings.
  • Maintains accurate files and records for Director’s office.
  • Makes travel and other accommodation arrangements for administrative staff.
  • Facilitates community outreach and communication.
  • Coordinates a wide variety of special projects.
  • Attends trainings and workshops for the purpose of professional development.
  • Maintains a high level of public image in all contacts.
  • Performs other duties as assigned.

QUALIFICATIONS
  • Excellent computer, organization, and communication skills
  • Self-directed and resourceful.
  • Is flexible, punctual, dependable, organized, and give high attention to detail.
  • Exercises good judgment - Knowledge, skill and ability to take appropriate actions and make sound decisions within authority level of this position
  • Demonstrates an ability to think through multiple scenarios for a given situation and act accordingly, address and problem-solve complex issues, as well as learn from experiences.
  • Ability to be positive and proactive and work independently and with others as needed in a fast-paced environment
  • Willingness to understand and develop an appreciation for both performing arts and academic programs.
  • Willingness to take and respond to feedback from students and families, colleagues, and administration.
  • Maintains confidential and ethical handling of information and documents.
  • Takes initiative to exceed expectations with regard to assigned job responsibilities.
  • No previous school experience required

TO APPLY
[https://www.applitrack.com/spcpa/onlineapp/JobPostings/view.asp?AppliTrackJobId=228]
  • Go to the Applitrack link page and click the red "Apply" button in the upper right corner of the page to start the online application process
  • If you have questions or require assistance with our application, please contact us via email at info@spcpa.org, or call us at 651-290-2225
  • Applications will be reviewed on a rolling basis starting Monday, October 8, 2018.




About SPCPA

SPCPA’s vision is to deliver a high-end, high-bar, conservatory-style/college-prep program to students across the vastest imaginable range of skill levels and backgrounds. Therefore, we entrust our faculty to understand our unique student population and encourage wholehearted support of our school's values.

Our Values:
  • Educates and prepares all students for entrance into college or university
  • Stimulates and sustains interest in the academic and intellectual world as a source of truth and insight into the human condition
  • Constructs an environment that encourages inquiry and intellectual curiosity
  • Encourages students to raise questions and develop a pattern of lifelong learning
  • Promotes individual academic discovery with a collaborative spirit

Imagine a high school unlike any other ....
  • Pre-professional performing arts training completely guided by current working professional artists
  • Demanding college preparatory academic coursework taught by traditionally licensed instructors
  • Available for free to all who have a passion for the performing arts
  • Students choose to come to SPCPA from over 125 different zip codes
  • There is no audition, students are leveled by technical ability in arts classes
To learn more about SPCPA, please visit our website: www.spcpa.org

Posted By

Saint Paul Conservatory For Performing Artists

16 W 5TH STREET, SAINT PAUL, MN 55102-1403
 
Insights
Compare with State

Amount per Student

$9,382 (USD)

State Average: $13,408 (USD)

% ELL Students

State Average: 8%

Student Teacher Ratio

16.00

State Average: 15.44

% IEP Students

6%

State Average: 15%

FTE

57

State Average: 200